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FINAL MINUTES

3 February 2016

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Table of Contents

Folio Date Particulars

40723 03.02.2016 Ordinary Meeting Minutes

40777 03.02.2016 McCready's Creek South Catchment Existing Scenario Hydraulic Assessment

40785 03.02.2016 Bakers One Catchment Existing Scenario Hydraulic Assessment 40793 03.02.2016 Policy - Amended Policy No. 81 Facilitating in the Mackay

Region

40815 03.02.2016 Marian Township Drainage Study

40906 01.12.2015 Minutes - Character and Heritage Advisory Committee 40912 15.12.2015 Minutes - Natural Environment Advisory Committee 40916 03.12.2015 Minutes - Rural Affairs Advisory Committee

40921 26.11.2015 Minutes - Equitable Access Advisory Committee 40925 30.11.2015 Minutes - Local Disaster Management Group

Declaration of Potential Conflict of Interest

Item 13.3 - Cr R D Walker

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ORDINARY MEETING MINUTES

1. OPENING PRAYER:

Her Worship the Mayor, Cr Comerford led those present in Prayer.

2. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr C Doyle (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 10.02 am.

3. ACKNOWLEDGEMENT OF COUNTRY:

Cr G J Martin acknowledged the Yuwibara people, the traditional custodians of the land on which we meet and paid his respects to their Elders past and present.

4. ABSENT ON COUNCIL BUSINESS:

Nil

5. APOLOGIES:

Nil

6. CONDOLENCES:

Nil

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7. CONFIRMATION OF MINUTES:

7.1 ORDINARY MEETING MINUTES - 27 JANUARY 2016

THAT the Ordinary Meeting Minutes held on 27 January 2016 be adopted.

Moved Cr Casey Seconded Cr Gilbert

CARRIED

8. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

9. MAYORAL MINUTES:

Nil

10. CORRESPONDENCE AND OFFICERS’ REPORTS:

10.1 MIRANI CARAVAN PARK FEE AMENDMENT - RV FRIENDLY STATUS

Author Principal Economic Development Officer

Purpose

To request an amendment of the Mackay Regional Council Commercial and Other Fees and Charges 2015-2016 to meet the criteria for Campervan and Motorhome Club of Australia RV Friendly Town accreditation.

Background/Discussion

On 17 June 2015, Strategic Planning and Economic Development prepared a joint presentation to Council with regard to providing facilities for Recreational Vehicles in the Mackay Local Government Area. The presentation provided an overview to Council on the overall potential benefits of supporting tourism and RVs in the region, however also clearly identified the constraints and issues that surround the opportunity.

As an outcome of the briefing, an investigation into the Campervan and Motorhome Club of Australia (CMCA) RV Friendly Town accreditation was completed.

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A site analysis was completed on a selection of sites as recommended by the council in addition to a survey of existing caravan park operators. The results of this analysis, industry consultation and a review of the CMCA RV Friendly Town criteria were presented to council in a second briefing on 16 September 2015. As an outcome, the council asked for staff to work with the lessee of Mirani Caravan Park and Pool to implement a trial agreement to provide low cost, short-term overnight parking to enable an application being made to CMCA for RV Friendly Status approval.

The proposed 12 month trial at Mirani Caravan Park and Pool includes:

 Six designated RV sites per night allocated to low-cost stays;

 Short term determined as 48 hours;

 Low cost is set at $10 for unpowered site per night up to two people with no access to amenities (i.e. toilets, showers, laundry). Power is available at an additional $5 per night. Access to amenities is available for an additional $5 per night; and

 Any additional nights charged at the full rate as adopted for 2015/2016.

Current Mackay Regional Council Commercial and Other Fees and Charges 2015-2016

Daily Rates – Overnight and up to 7 nights

Powered site – 1 or 2 Adults $25.00 Powered site – Extra Person $5.00 Unpowered site - 1 or 2 Adults $20.00 Unpowered site – Extra Person $5.00 Proposed amendment to current fees and charges

Special Rate – Recreational Vehicles*

Unpowered RV site – 1 or 2 Adults $10.00

Extra Person $5.00

Access to power $5.00

Access to amenities $5.00

*Available on request to a maximum of six designated RV sites per night. Rate is only available for a maximum stay of 48 hours.

Any additional nights will be charged at the full rate. RV refers to all recreational vehicles; this includes motorhomes, caravans, campervans and camper trailers. This does not include tent camping.

The benefits of participating in the CMCA RV Friendly Town program include promotion and advertising opportunities in The Wanderer with a distribution of 66,000 and free listing on the CMCA website. There will be significant economic impact with

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Consultation and Communication

As a component of the site analysis and assessment, a survey of existing private caravan park operators was completed to assess current capacity, occupancy and interest in accommodating low cost options for the RV market. A total of 31 caravan parks are located within the Mackay Local Government Area, with 60% participating in the survey. Kinchant Dam Caravan Park was also approached to participate in a low cost camping trial in conjunction with Mirani Caravan Park, but they have declined to participate at this time.

Ongoing industry consultation has been undertaken with Mackay Tourism Ltd, CMCA and Caravanning Queensland.

Economic Development and Strategic Planning have engaged Property Services and the lessee in preliminary discussions in the implementation and management of the trial agreement. Property Services will be the primary contact for the implementation and management of the trial.

The proposed amendment to the fees and charges has been reviewed by relevant Directors and Managers.

Resource Implications

Fees and charges form a significant part of Council’s revenue raising requirements and provide a source of funding and/or contribution to programs delivered by Council.

Reducing the fees and charges for Mirani Caravan Park will potentially reduce the total income received for Mirani Caravan Park. However, the reduction in the cost of per night stays may be offset by increased patronage to the park as a result of the additional opportunities that arise from participating in the CMCA RV Friendly Town program.

Risk Management Implications

There is a risk that CMCA RV Friendly Town accreditation is not approved and will impact on the trial proceeding. However, an assessment of the eligibility criteria indicates that Mackay Regional Council is eligible to participate in the program.

There is also a risk that Council will be seen by some to be competing unfairly and have a negative impact on existing caravan park operators. As a result of the industry survey and engagement, we are confident that the trial agreement is meeting a specific need in the market that is currently not provided by existing operators and the number of sites is limited to reduce any perceived impact on other operators. Mackay Regional Council will not provide free or low cost long term parking due to its commitment to the sustainability of local businesses. Long term parking will be available at the standard adopted fees and charges. The impact of a successful CMCA RV Friendly accreditation will be monitored during the trial period.

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Conclusion

It is recommended that the proposed amendment to the Mackay Regional Council Commercial and Other Fees and Charges 2015-2016 is approved on the condition that CMCA RV Friendly accreditation is achieved.

Officer's Recommendation

THAT Council approve an amendment to the Mackay Regional Council Commercial and Other Fees and Charges 2015-2016, conditional on approval being granted that an application for RV Friendly accreditations is approved by CMCA.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Martin

CARRIED

10.2 FACILITATING DEVELOPMENT IN THE MACKAY REGION POLICY - MACKAY TRANSIT CENTRE - CORNER OF BRUCE HIGHWAY AND STOCKROUTE ROAD EXTENSION, PAGET Author Principal Economic Development Officer

Purpose

To assess a request for consideration under the Facilitating Development in the Mackay Region Policy.

Background/Discussion

Mackay Transit Centre is a proposed development located at the intersection of Bruce Highway and future Stockroute Road extension.

The development is divided into 2 stages and includes a service station, catering shops and general industry buildings.

The proponent has requested concessions under the Facilitating Development in the Mackay Region Policy including:

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In addition, the proponent has requested a waiver of Development Assessment fees for Stage 1 – Transit Centre Complex.

As per the policy, a concession of up to 50% of the infrastructure charges under the Adopted Infrastructure Charges Resolution may be available, payable at reconfiguration of a lot (ROL) or material change of use (MCU) or the building work stage of the development, whichever comes first. To facilitate the development of new industrial estates, delayed payment of a proportion of Infrastructure Charges Notice may be available, with payment delayed from the ROL stage to the MCU stage or nominated date.

Consultation and Communication

For a development to be considered for incentives under the policy the developer must submit a business case to the Council. The business case was presented to Council during a briefing on 16 December 2015.

Development Assessment, Development Engineering and Technical Services were consulted for feedback on the proposed development and Councils Strategy, Leadership and Performance Team has also considered this matter.

Resource Implications

Under the Adopted Infrastructure Charges Resolution, the proposed development would generate a total gross charge of $462,238.50 for Stage 1 Material Change of Use (MCU).

A 50% concession would reduce the infrastructure charge received by $231,119.25. It is important to note that the concession would only apply to the Adopted Infrastructure Charges if the development proceeds in accordance with the conditions of the Facilitating Development Policy and in particular the recommendations noted below.

The total application fee for Stage 1 is $37,380.00

A current Infrastructure Agreement is in place for the full construction of Stockroute Road to Diesel Drive connection for the estimated cost of $2.2 million. The current agreement includes offset provisions with a cap to the offset of $3 million. The current Infrastructure Agreement may need to be amended should the development proceed in a staged manner as now planned.

Risk Management Implications

The proposed development will need to be assessed for any changes from the information previously provided to Council through the development assessment process.

If the development is not completed and operational within the recommended timeframe, the concessions will no longer be applicable and 100% of the applicable Infrastructure Charges will be applicable to the development.

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There is a risk that granting significant concessions can leave Council exposed to similar claims in future and that a potential infrastructure funding gap could present.

These risks are sufficiently mitigated by the fact that infrastructure is available to service the development and by the strict timeframes detailed on claiming any concession grants under the facilitating development policy.

There is also a risk in the current economic environment that granting significant concessions could be seen by some as facilitating a development that could have negative impacts on surrounding competitors. These risks are mitigated by the fact that the product being delivered is of a different scale to much of what already exists, will provide a service facility at a significant intersection of the future Mackay Ring Road and by the fact that significant numbers of local jobs will be created by the project which will have significant flow on benefits to local contractors and suppliers. Council will only provide incentives if local content is maximised in the building of the development.

Conclusion

The Facilitating Development in the Mackay Region Policy provides incentives for developments that will deliver significant economic development and growth outcomes in alignment with Council’s policy and planning objectives and this project meets the policy objectives and therefore should be positively considered for support.

It should be noted that the request for assistance included concessions significantly in excess of the policy parameters set by the facilitating development policy and it is appropriate to contain the level of support provided to the level generally envisaged by the Council endorsed policy.

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Officer's Recommendation

THAT the following concessions are approved under the Facilitating Development in the Mackay Region Policy:

a) Concession of 50% on the Infrastructure charges for Stage 1 (generally in accordance with the attachment or otherwise approved by Council), corner of Bruce highway and Stockroute Road Extension, PAGET (Lot 900 on SP262637);

b) Delayed payment of Stage 1 infrastructure charges to the MCU stage or 30 June 2018 (whichever comes first); and

c) Accelerated assessment if the development application meets the design requirements outlined by council officers during pre-lodgement discussions.

FURTHER THAT the approval of the concessions is dependent on:

d) Stage 1 of the development being completed and use commencing by 30 June 2018;

e) Local content is maximised in the building of the development; and

f) Lodgement and subsequent approval by Council of a properly made development application

AND THAT Council approve the waiver of Stage 1 Development Assessment fees subject to the development meeting key design requirements to be outlined by Council officers during pre-lodgement discussions to ensure that the application lodged is supported by Council.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Morgan

CARRIED

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10.3 FACILITATING DEVELOPMENT IN THE MACKAY REGION POLICY - RIMEX WHEEL PTY LTD - 77-85 MICHELMORE STREET, PAGET

Author Principal Economic Development Officer

Purpose

To assess a request for consideration under the Facilitating Development in the Mackay Region Policy.

Background/Discussion

RIMEX Wheel Pty Ltd is currently located at 27 Crichtons Road, Paget and is proposing to develop a warehouse facility located at 77-85 Michelmore Street, Paget.

RIMEX Wheel Pty Ltd has been operating in Mackay for nearly 20 years and the proposed development will be the fourth expansion in Mackay.

RIMEX International is the leading custom manufacturer of all off road wheel and rim assemblies with primary markets including mining, forestry, agriculture and industrial equipment, specialising in haul trucks and loaders. RIMEX Wheel Pty Ltd is the Australian arm of the company with an estimated market share of 50% in Australia.

The proponent has requested a 50% concession on infrastructure charges, in accordance with the Adopted Infrastructure Charges Notice, under the Facilitating Development in the Mackay Region Policy.

As per the policy, a concession of up to 50% of the infrastructure charges in accordance with the Adopted Infrastructure Charges Resolution may apply.

Consultation and Communication

For a development to be considered for incentives under the policy the developer must submit a business case to the Council. The business case was presented to Council during a briefing on 27 January 2016.

Development Assessment and Technical Services were consulted for feedback on the proposed development. Councils Strategy, Leadership and Performance Team has also considered this matter.

Resource Implications

Under the Adopted Infrastructure Charges Resolution, the proposed development would generate a total gross charge of $374,449.40, with an available credit of

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of the Facilitating Development Policy and in particular the recommendations noted below.

Risk Management Implications

The proposed development will need to be assessed for any changes from the information previously provided to Council through the development assessment process.

If the development is not completed and operational within the recommended timeframe, the concessions will no longer be applicable and 100% of the applicable Infrastructure Charges will be applicable to the development.

There is a risk that granting significant concessions can leave Council exposed to similar claims in future and that a potential infrastructure funding gap could present.

These risks are sufficiently mitigated by the fact that infrastructure is available to service the development and by the strict timeframes detailed on claiming any concession grants under the facilitating development policy.

Conclusion

The Facilitating Development in the Mackay Region Policy provides incentives for developments that will deliver significant economic development and growth outcomes in alignment with Council’s policy and planning objectives. This project meets the policy objectives and eligibility criteria and therefore should be positively considered for support.

Officer's Recommendation

THAT a concession of $18,510.46 on infrastructure charges is approved under the Facilitating Development in the Mackay Region Policy. The approval is dependent on the development being completed and use commenced by 30 June 2018.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Casey

CARRIED

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10.4 MCCREADYS CREEK SOUTH CATCHMENT EXISTING SCENARIO HYDRAULIC ASSESSMENT

Author Principal Engineer, Strategic Planning

Purpose

To adopt the existing scenario (2015) hydraulic assessment from the McCreadys Creek South Stormwater Trunk Infrastructure Study (WRM Water & Environment December 2015) for the 18%, 2%, 1%, 0.5% and 0.2% Annual Exceedance Probability (AEP) design events and the Probable Maximum Flood (PMF) under existing (2015) conditions for flood awareness in the catchment.

Background/Discussion

Council commissioned consultants WRM Water & Environment to prepare the McCreadys Creek South Stormwater Trunk Infrastructure Study in 2010. The objective of the study is to identify future stormwater trunk infrastructure required to cater for existing and potential ultimate development in the catchment. The catchment includes Glenella, Mt Pleasant, Beaconsfield and Richmond.

There have been several revisions of the study report with the latest study report dated December 2015. There are matters requiring resolution prior to finalising the proposed trunk infrastructure however, the existing hydraulic assessment is complete and can provide the community with knowledge of the existing flood extents and flood levels.

Flood discharges within the McCreadys Creek south catchment were estimated using the XP-RAFTS runoff routing model and used to derive inflow hydrographs for input into the TUFLOW hydraulic model. The hydraulic model has been tested using the Highest Astronomical Tide (HAT) as a downstream boundary condition and was calibrated to levels from the February 2008 flood.

The verified hydrologic and hydraulic models have been used to derive the design discharges, flood levels, depths and velocities through the catchment for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015 conditions).

Design flood levels including climate change to 2100 have also been assessed. This is detailed in Section 5.0 of the McCreadys Creek South Stormwater Trunk Infrastructure Study.

Consultation and Communication

Internal consultation on draft versions of the McCreadys Creek South report has been undertaken. Officers from Strategic Planning, Development Assessment Planning, Development Assessment Engineering, and Technical Services have been consulted.

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correlation to their records of flooding that occurred in 2008. Future trunk stormwater works are being considered further.

Resource Implications

There are no further resources required as a result of this report. Future stormwater trunk infrastructure works in the McCreadys Creek South catchment will be presented to Council later in 2016.

Risk Management Implications

The existing flood levels contained in the McCreadys Creek south study provide an improved understanding of the flood risk posed to the community and allow it to be effectively managed in the future. The report also includes provision for climate change factors to the year 2100.

There are no proposed future works associated with adoption of existing flood levels.

Conclusion

The existing scenario hydraulic assessment of the McCreadys Creek South catchment provides information on the design flood levels for the 18%, 2%, 1%, 0.5% and 0.2%

AEP design events and the PMF under existing (2015). The potential impacts of climate change to the year 2100 have also been included.

Officer's Recommendation

THAT Council adopt the existing scenario hydraulic assessment from the McCreadys Creek South Stormwater Trunk Infrastructure Study (WRM December 2015) for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015) conditions for flood awareness.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Gilbert

CARRIED

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10.5 BAKERS ONE CATCHMENT EXISTING SCENARIO HYDRAULIC ASSESSMENT

Author Principal Engineer, Strategic Planning

Purpose

To adopt the existing scenario (2015) hydraulic assessment from the Bakers One Catchment Stormwater Trunk Drainage Study (WRM October 2015) for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015) conditions for flood awareness in the vicinity of Ooralea.

Background/Discussion

Council commissioned consultants WRM Water & Environment to prepare the Bakers One Catchment Stormwater Trunk Infrastructure Study in 2012. The objective of the study is to identify future stormwater trunk infrastructure required to cater for existing and potential ultimate development in the catchment (Ooralea and north of Bakers Creek).

There have been several revisions of the study report with the latest study report dated October 2015. There are matters requiring resolution prior to finalising the proposed trunk infrastructure however, the existing hydraulic assessment is complete and can provide the community with knowledge of the existing flood extents and flood levels.

Flood discharges within the Bakers One catchment were estimated using the XP- RAFTS runoff routing model and used to derive inflow hydrographs for input into the TUFLOW hydraulic model. The hydraulic model covers approximately 18.8 km2 and uses a 5 m grid size and was calibrated to February 2008 flood

The verified hydrologic and hydraulic models have been used to derive the design discharges, flood levels, depths and velocities through the catchment for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015 conditions).

Design flood levels including climate change to 2100 have also been assessed. This is detailed in Section 6.0 of the Bakers One Catchment Stormwater Trunk Infrastructure Study.

Consultation and Communication

Internal consultation on draft versions of the Bakers One report has been undertaken.

Officers from Strategic Planning, Development Assessment Planning, Development Assessment Engineering, Technical Services, Civil Operations and Civil Projects have been consulted on draft versions of the Bakers One report.

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Resource Implications

There are no further resources required as a result of this report. Future stormwater trunk infrastructure works in the Bakers One catchment will be presented to Council later in 2016.

Risk Management Implications

The existing flood levels contained in the Bakers One Study provide a better understanding of the flood risk posed to the community and allow it to be effectively managed in the future. The report also includes provision for climate change factors to the year 2100.

There are no proposed future works as a result of adoption of this extract.

Conclusion

The existing scenario hydraulic assessment of the Bakers One catchment provides information on the design flood levels for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015). The potential impacts of climate change to the year 2100 have also been included.

Officer's Recommendation

THAT Council adopt the existing scenario hydraulic assessment from the Bakers One Catchment Stormwater Trunk Drainage Study (WRM October 2015) for the 18%, 2%, 1%, 0.5% and 0.2% AEP design events and the PMF under existing (2015) conditions for flood awareness.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Bonaventura

CARRIED

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10.6 AMENDED POLICY NO. 81 - FACILITATING DEVELOPMENT IN THE MACKAY REGION

Author Manager Strategic Planning

Purpose

To present for adoption the amended Facilitating Development in the Mackay Region Policy No 81.

The duration of the amended policy is for a 2 year period from Wednesday, 10 February 2016 to Wednesday, 7 February 2018.

Background/Discussion

The current Facilitating Development in the Mackay Region Policy No 81 was endorsed by Council on 3 December 2014 as part of a number of initiatives to promote development in the region.

In response to reduced development activity and feedback from the development industry a review of the policy was initiated in late 2015. The proposed amendments to the policy are a result of that review and will better support the Economic Development Strategy 2015-2020, adopted in December 2015.

The intent of the existing policy to attract investment in qualifying developments to stimulate growth, diversify and add value to the economy of the region is unaffected by the proposed amendments to the policy. The focus is still on facilitating development that will:

 Create new jobs and investment;

 Boost the local economy, making it more sustainable and resilient; and

 Provide a key local and regional service.

The proposed changes to the policy will however broaden the scope of the policy to include additional development types, increase the number of potential incentives for qualifying development and make other changes to improve the application of the policy for both Council and the applicant.

The existing schedules for specific development within the Mackay City Centre (Schedule 1) and industry development in Paget, Marian, Mirani, Sarina, Slade Point and Glenella (Schedule 2) are maintained with some minor changes. The amended policy does include aged care and retirement development inside the Priority Infrastructure Area (Schedule 3) and rural and nature-based tourism outside the established urban areas (Schedule 4). Inclusion of these land use types broadens the

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infrastructure charges are all maintained. A number of new incentives are proposed to increase the scope of available incentives, these include:

 Refund of development application fees at the completion of the development, calculated as a discount to outstanding infrastructure charges;

 Discounts to water and sewerage service connection fees of 50%, up to a maximum of $500; and

 Delayed payment of infrastructure charges for certain developments, up to a maximum of 12 months from when they would otherwise be due.

Other proposed changes to the policy include clarification about the eligibility criteria and the specific incentives relevant to each schedule and improved clarity and guidance on the application and approval process under the policy.

Changes to the application process include a two stage process. The first stage is an expression of interest, which requires the applicant to provide sufficient information for Council to determine the suitability of the proposal and the type of incentives being sought. This allows Council to commit resources to potential developments that will meet the eligibility criteria. The second stage requires more detailed information from the applicant about the development for Council to approve specific incentives. The type of information required, includes:

 Information to demonstrate eligibility under the criteria of the policy;

 A comprehensive estimate of the capital investment to be made as part of the development (not including the land value/purchase);

 Detail about the creation of temporary and permanent local jobs;

 An assessment of the infrastructure required to service the development to demonstrate that there be no additional infrastructure costs to Council; and

 An economic assessment to clearly identify the anticipated economic benefits of the project.

The proposed Facilitating Development in the Mackay Region Policy supports the principles and recommendations of the Regional Sustainability Strategy by:

 Supporting the right development at the right time and right place;

 Supporting industry development on industry zoned land;

 Better utilisation of existing infrastructure; and

 Appropriate consideration of the alignment of major development with land use, financial and infrastructure policies.

Consultation and Communication

Internal consultation has been undertaken with Development Services’ Economic Development, Development Assessment and Strategic Planning programmes and Organisational Services’ Finance programme.

External consultation was undertaken through the Developer Forum including members of the Mackay / Whitsunday Branch of the Urban Development Institute of Australia (UDIA).

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Council was also briefed on the proposed new policy on 27 January 2016.

Resource Implications

The increased scope of the policy will increase the potential resource implications.

However, in the current market it is not anticipated that the changes to the policy will have a significant impact on resources, which include:

 The Economic Development Program to act as a first point of contact for qualifying developments, consideration of business cases submitted by the proponent, determining the required level of facilitation and support and issue documentation containing detail of the specific incentives offered and conditions related to the incentives;

 Infrastructure programs to assess the impact of the proposed development on available infrastructure; and

 Legal office will need to consider appropriate agreements where deferral of charges is agreed.

The Development Assessment Program to accelerate development assessment of Development Applications of the major projects.

Risk Management Implications

The proposed changes to the policy will increase the financial risk of the existing policy by introducing more land use categories and new incentives. It will be important that the approved incentives are budgeted appropriately.

The policy aims to facilitate development through the use of financial incentives which will have an impact to revenue of fees and charges. However, the economic and community benefits of facilitating development in the current economic climate must be considered. The policy clearly outlines the eligibility criteria to ensure the right developments are supported and the proposed two stage application process provides the mechanism for Council to ensure that only those projects which are providing the necessary economic benefit to the wider economy are supported. This will allow Council to minimise the risks of approving specific incentives under this policy.

The policy will be applicable for two years. The application of the policy will continually be monitored and a formal review will be undertaken at the 12 months anniversary date.

Conclusion

It is recommended that Council adopt the amended Facilitating Development in the Mackay Region Policy to replace the current policy.

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Officer's Recommendation

THAT Council adopt the amended Facilitating Development in the Mackay Region Policy as a formal Policy of Mackay Regional Council for a period of two years from 10 February 2016 to 7 February 2018.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Walker

CARRIED

10.7 MARIAN TOWNSHIP DRAINAGE STUDY Author Manager Technical Services

Purpose

To adopt the Drainage Study undertaken for the Marian Township area with particular reference to areas nominated for future expansion of the urban footprint including baseline flood characteristics associated with local rainfall events and the potential flood risk posed by local rainfall events over a range of annual exceedance probability (AEP) events in order to establish baseline data for future development in the catchment and establish habitable floor levels for this development.

Background/Discussion

In 2015, Council commissioned AECOM Australia Pty Ltd to undertake a drainage study for the Marian Township area, with particular reference to the local catchment areas linked to land nominated for future expansion of the existing urban footprint.

Marian has largely evolved as a ribbon development along Mackay - Eungella Road with most residential areas serving as mill work homes. In more recent time there has been significant urban residential development to the east of Kennys Road. Future development is forecast to the west of Kennys Road.

This study analyses the flood behaviour for the existing conditions (circa 2015) and proposes a broad strategy for future development areas to the west of Kennys Road.

The study developed baseline flood characteristics associated with local rainfall events, confirmed the efficiency of the existing drainage infrastructure and tested potential development infrastructure and development limits. The study also assessed and quantified the potential flood risk posed by local rainfall events over a range of annual exceedance probability (AEP) events.

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Flooding in the Marian Township and adjoining areas can occur as a result of two different flood mechanisms (or a combination of these) as described below:

 Flooding due to rainfall over the Pioneer River catchment triggering over-bank flows.

 Flooding due to rainfall over the local catchment.

This study focussed on flood risk posed by rainfall events on the local catchment and does not assess the flood risk posed by Pioneer River flooding. Pioneer River flooding is addressed in the Pioneer River Flood Study (WRM 2011) and subsequent Goosepond Creek (Including Pioneer River) Flood Study (WRM 2012).

Hydrology

The hydrologic approach taken to define runoff within the study area was the application of rainfall directly onto the two dimensional hydraulic model (rain-on-grid).

Standard techniques from Australian Rainfall and Runoff (AR&R) were used to determine rainfall intensities for a range of storm events from the 1 hour duration up to the 12 hour duration for the 39%, 18%, 1%, 0.5% and 0.2% AEP events.

Hydraulic Model Development

An integrated one-dimensional (1D) / two-dimensional (2D) TUFLOW numerical hydraulic model was developed to simulate flood behaviour within the study area, through solving of the depth averaged two-dimensional momentum and continuity equations for free-surface flow.

Strategic Planning

In 2009 and 2010 Council undertook a series of ‘Enquiry by Design’ workshops to inform Council’s preparation of the strategic plan. One of the outcomes of the Enquiry by Design workshops was to flag the need for additional urban expansion in Marian beyond what was already shown in the Mirani Shire planning scheme. Additionally there have been interested parties that have had discussions with Council, in part, to understand Council’s views on urban development in the Kennys Road to Marian-Eton Road area.

This area, while central to Marian township, presently acts as a natural detention basin.

The area has a single preferred outflow path which is Coughlins Gully to the north.

Stormwater drainage challenges in regards to development within the proposed area can be addressed by the following means:

 Providing a detention basin adjacent to the existing culvert in Coughlins Gully

 Allowing for flows in excess of 1% AEP to store within the basin and/or discharge south to Clares Road

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Developed Case Modelling

The development options were added into a 2D hydraulic model and applied to the 39%, 18%, 1%, 0.5%, 0.2% AEP events. The developed case modelling shows:

 The profiled drains through the proposed development area work well in conveying runoff north towards Coughlins Gully; this in turn has improved drainage patterns in the existing estate to the west of Kennys Road.

 The detention basin in the developed case helps to attenuate flows and relieve the additional runoff being directed through Coughlins Gully as a result of drain profiling upstream.

 To the south of the proposed development area, peak flood levels around Clares Road are shown to increase. This is due to the restriction of the north-south drain that has been profiled, however, the increases are marginal and appear to have no significant impacts on property.

Non-Structural Flood Mitigation

A number of non-structural flood mitigation measures are outlined for Council’s consideration. These include:

 Community awareness.

 Land use planning and development control.

 Emergency management planning.

Consultation and Communication

Staff from Technical Services, Development Assessment Engineering and Strategic Planning were consulted on the draft study reports and comments provided were incorporated into AECOM’s final reports.

Resource Implications

No further resources are required as a result of this report.

Risk Management Implications

The Marian Township Drainage Study has assessed and quantified both the existing and potential future (including climate change) flood risk posed by local rainfall events over a range of annual exceedance probability (AEP) events.

The study will be used to inform planning controls to minimise the risk of flooding to future development in Marian.

Conclusion

From the outcomes of this study, it is recommended that:

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 Study findings are used to inform Council’s community awareness campaign.

 Study findings are used to inform future development within Marian Township

 The TUFLOW Model is validated against recorded flood levels following future flood events.

 A Floodplain Management Plan is developed, which incorporates all flooding mechanisms in the Marian region including:

o Pioneer River flooding; and o Local catchment flooding.

 Key decisions such as minimum habitable floor levels are based on worst case flooding mechanism from either the Pioneer River or local catchment flooding.

 Non-Structural measures should be incorporated into the Mackay Planning Scheme.

Officer's Recommendation

THAT Council adopts the Marian Township Drainage Study as the basis for informing planning controls for urban development within the catchment noting that mitigation through this catchment is to be undertaken using non-structural measures.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Casey Seconded Cr Gilbert

CARRIED

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11. CONSIDERATION OF COMMITTEE REPORTS:

11.1 DRAFT MINUTES CHARACTER AND HERITAGE ADVISORY COMMITTEE - 1 DECEMBER 2015

Author Senior Strategic Planner

Purpose

Attached are the draft minutes of the Character and Heritage Advisory Committee meeting held on 1 December 2015 for information purposes and consideration of recommendations.

Officer's Recommendation

THAT the minutes of the Character and Heritage Advisory Committee meeting of 1 December 2015 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Perkins Seconded Cr Bonanno

CARRIED

11.2 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY COMMITTEE

Author Manager Parks, Environment & Sustainability

Purpose

Attached is a copy of the draft minutes of the Natural Environment Advisory Committee meeting held on 15 December 2015, for information purposes and consideration of recommendations.

Officer's Recommendation

THAT the Minutes of the Natural Environment Advisory Committee meeting on 15 December 2015 be received.

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Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Morgan Seconded Cr Jones

CARRIED

11.3 DRAFT MINUTES RURAL AFFAIRS ADVISORY COMMITTEE Author Director Community and Client Services

Purpose

Attached is a copy of the draft minutes of the Rural Affairs Advisory Committee meeting held on 3 December 2015, for information purposes.

Officer's Recommendation

THAT the Minutes of the Rural Affairs Advisory Committee meeting dated 3 December 2015 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Casey Seconded Cr Bonaventura

CARRIED

11.4 DRAFT MINUTES EQUITABLE ACCESS ADVISORY COMMITTEE (EAAC)

Author Manager Community Lifestyle

Purpose

Attached is a copy of the draft minutes of the Equitable Access Advisory Committee meeting held on 26 November 2015, for information purposes.

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Officer's Recommendation

THAT the Minutes of the Equitable Access Advisory Committee meeting dated 26 November 2015 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Jones Seconded Cr Bonanno

CARRIED

11.5 LOCAL DISASTER MANAGEMENT GROUP MINUTES - 30 NOVEMBER 2015

File No LDMG MINUTES

Author Local Disaster Coordinator

Purpose

To present to Council the Local Disaster Management Group Meeting Minutes dated 30 November 2015 for information purposes.

Officer's Recommendation

THAT the Minutes of the Local Disaster Management Group be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Casey Seconded Cr Steindl

CARRIED

12. RECEIPT OF PETITIONS:

Nil

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13. TENDERS:

13.1 MRC 2016-033 CONSTRUCTION OF NEW TRUNK SEWER GRAVITY MAIN - MCCREADY CREEK SPS TO SYMONS FARM SPS

File No MRC 2016-033 Construction of new Trunk Sewer Gravity Main – McCready Creek SPS to Symons Farm SPS

Author Manager Infrastructure Delivery

Purpose

To present to Council for approval, tenders submitted for MRC 2016-033 Construction of new Trunk Sewer Gravity Main – McCready Creek SPS to Symons Farm SPS

Background/Discussion

The Northern Beaches Master Sewerage Planning Project (PPB-025) has considered the long term sewerage strategy options for the Northern Beaches area, including an assessment of the McCready Creek Sewerage Pump Station (SPS) and Symons Farm SPS catchments and operation. This Planning Project concluded that the McCready Creek SPS:

 Is in an unsuitable location and prone to inundation in wet weather;

 Has inadequate capacity for current and future loads;

 Discharges to a sewer network with limited capacity; and

 The cost of upgrading the pump station and its current receiving gravity sewer system is substantially higher than diverting the sewage flows to the Symons Farm SPS and downstream sewer network.

It was recommended that the McCready Creek SPS be decommissioned and for flows from the McCready Creek sewage catchment to be transferred directly to Symons Farm SPS via a new trunk gravity sewer.

Council therefore issued tender documents seeking suitably experienced Contractors to construct the new trunk sewer gravity main from McCready Creek SPS to Symons Farm SPS, including decommissioning of the existing McCready Creek SPS, rising main and a section of discharge gravity main. The scope of the project includes:

 Supply of all materials and construction of 700m of 225-375mm diameter trunk sewer, that due to the flat terrain between McCready Creek SPS and Symons Farm SPS is designed at minimal grades and 4m deep in sections,

 Two creek crossings,

 Construction of or modifications to 15 reinforced concrete sewer maintenance

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 Decommissioning of the McCready Creek SPS, rising main and a section of discharge gravity main.

Tenders were invited on the 28 November 2015, via Local Government Qtender website and advertised in the Daily Mercury.

The following submissions were received by the closing time of 10.00am Thursday 07 January 2016:

Tenderer Location

Doval Constructions (Qld) Ltd Mackay

GNM Group (Qld) Pty Ltd Bohle

Haber Excavations Pty Ltd Mackay

HQ-Civil Pty Ltd Garbutt

NQ Water Services Mackay

Roebuck Civil Pty Ltd Cannonvale

Vassallo Constructions Pty Ltd Mackay

An initial compliance check was conducted on the 08 January 2016 to identify submissions that were non-conforming with the requirements of the Request for Tender (RFT). This included compliance with contractual requirements and provision of requested information.

All submissions were progressed through to the qualitative criteria assessment on the basis that all terms, conditions and mandatory requirements of the RFT had been met.

During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criteria, as published in the RFT was:

a) Relevant Experience 35%

b) Key Personnel Skills and Experience 20%

c) Demonstrated Understanding 30%

d) Tenderers’ Resources 15%

The tendered Lump Sum fixed totals are listed below:

Tenderer Lump SumTotal

(Excluding GST)

NQ Water Services $ 669,476.60

GNM Group (Qld) Pty Ltd $ 694,825.88

Doval Constructions (Qld) Ltd $ 846,388.69

Vassallo Constructions Pty Ltd $ 849,483.83

HQ-Civil Pty Ltd $ 910,987.23

Roebuck Civil Pty Ltd $ 1,017,488.84

Haber Excavations Pty Ltd $ 1,056,614.00

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The qualitative criteria assessment was carried out by the evaluation panel on 08 January 2016 with the evaluation panel scoring the tenders according to the evaluation matrix.

All applicants were assessed against the qualitative selection criteria. Specific criteria were weighted according to their importance as perceived and agreed by the evaluation panel. Relative weightings were published within the RFT.

Tender Information requests were issued to NQ Water Services, GNM Drainage, Doval Construction (Qld) Ltd and Vassallo Constructions Pty Ltd seeking further clarification and information.

All tenderers’ responded within the relevant timeframe with TIR responses being reviewed by the evaluation panel.

The evaluation panel carried out a final evaluation meeting on 13 January 2016 to review all submissions and TIR Reponses received.

NQ Water Services is a local company that specialises in domestic/ commercial scale pumping and irrigation. NQ Water Services submission and TIR responses do not demonstrate to the evaluation panel that this tenderer has experience in major civil construction projects of this nature (that is, deep trunk sewers with critical construction tolerances). It is the opinion of the evaluation panel that this Tenderer has not demonstrated sufficient experience or relevant (civil construction) resources in order to undertake this project.

GNM Group is a civil/ plumbing construction company based in Townsville. GNM Group’s submission listed general experience in sewer installation, however their submission and TIR responses do not demonstrate that this tenderer has experience in major civil construction projects of this nature (that is, deep trunk sewers with critical construction tolerances). It is the opinion of the evaluation panel that this Tenderer has not demonstrated sufficient experience or relevant (civil construction) resources in order to undertake this project.

Vassallo Constructions Pty Ltd is a Mackay based civil construction company with extensive experience in civil road works construction and subdivisional works, including construction of associated trunk stormwater, water mains and sewerage works. Their initial submission included a number of technical departures and Contract exclusions, which was subsequently withdrawn with no change in tendered price. The evaluation panel considered information received from the submission and responses to TIR’s satisfactorily demonstrate Vassallo’s understanding of the works, and capacity and resources to complete the works to the quality as specified in the RFT.

Doval Construction (Qld) Ltd is a civil construction company with extensive experience in civil projects across Queensland that established an office in the Mackay Region in 2012. Doval have demonstrated experience in undertaking and delivering

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Lemura Pty Ltd is a civil contractor based in the Mackay Region and has been providing services specifically in the area of sewer and water rising mains and gravity sewer installation for more than 30 years. Doval Constructions recently completed the Mackay Regional Council contract for Hospital and Leslie Street Sarina water main replacement under this arrangement. They have provided a comprehensive understanding of the work required while also addressing key aspects in the construction methodology, including consultation with the landholders and surrounding community.

The evaluation panel considered information received from submissions and responses to TIR’s and based on the scores from the evaluation, the combined qualitative/price score lists Doval Constructions (QLD) Pty Ltd as the preferred tenderer.

Doval Constructions (QLD) Pty Ltd, in conjunction with their main sub-contractor (G

& MA Lemura Pty Ltd) has the experience, capacity and resources to complete the works to the quality as specified in the RFT and provided a comprehensive methodology demonstrating their understanding of the complex nature of the works.

The evaluation of the tender was conducted by:

 Senior Engineer Infrastructure Delivery

 Project Manager Infrastructure Delivery

 Project Engineer Infrastructure Delivery

 Contracts Officer Procurement and Plant

Consultation and Communication

Consultation was conducted between Infrastructure Delivery and other programs within Water Services and other Council departments through the course of project development. These included Network Operations and Planning and Sustainability for the project scope, Development Services and Legal Counsel regarding easements and Procurement and Plant through the Tender process

Resource Implications

The funding for these works is in the Sewerage Capital Budget 2015/16, 71081 – SLP Trunk Sewer (McCready Ck to Symons Farm).

Description Amount Notes

Project Name

Expenditure to Date $22,380 Expenditure up to end December 2015.

Contract Price $846,388.69 Doval Construction (Qld) Ltd Tenderer Price

Project risks $120,000 Approx 15% of contract price

Council’s costs $155,000 Estimate on internal costs, incl.

easement acquisition Estimated Cost of

Project

$1,143,768.69

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Description Amount Notes

BUDGET $820,405

Budget for 2015/2016 $820,405

BALANCE -$323,363.69 Shortfall

The recommended tender price exceeds available funds, though the contract works will extend into the 2016/2017 FY. The increase in cost can be attributed to the estimating process where the complexity of the site works and extent of decommissioning works required were not sufficiently factored into the budget. The estimated shortfall of

$325,000 will be addressed through budget adjustments from other projects where savings have been identified or funded from the Sewerage Reserve as part of the quarterly budget review process.

Risk Management Implications

The Northern Beaches Master Sewerage Planning Project recommended that the McCready Creek SPS be decommissioned and for flows from the McCready Creek sewage catchment to be transferred directly to Symons Farm SPS via a new trunk gravity sewer, due to capacity and flooding issues with the existing McCready Creek SPS and downstream network. This project implements the recommendation from this planning project by constructing the trunk sewer from McCready Creek SPS to Symons Farm SPS.

Conclusion

That awarding the contract to Doval Construction (Qld) Ltd represents the most advantageous outcome and demonstrated value for money to Mackay Regional Council based on their experience and demonstrated understanding of Council’s requirements, together with the experience of the subcontractor proposed for the pipelaying works

Officer's Recommendation

THAT Council award contract MRC 2016-033 Construction of a new Trunk Sewer Gravity Main – McCready Creek SPS to Symons Farm SPS to Doval Construction (Qld) Ltd for the Lump Sum total of $846,388.69 (excl. GST).

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Gilbert Seconded Cr Bonaventura

CARRIED

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13.2 MRC 2016-002 ROLL ON ROLL OFF WASTE HAULAGE SERVICES

File No MRC 2016-002 RORO Waste Haulage Services Author Director Engineering & Commercial Infrastructure

Purpose

To present to Council for approval, tenders submitted for MRC 2016-002 RORO Waste Haulage Services.

Background/Discussion

Mackay Regional Council (Council) has undertaken a program of reviewing and renewing of their suite of waste contracts to deliver waste services. As part of this review, Council has consolidated the separate hook bin arrangements known as RORO (Roll On Roll Off) bins.

Previously there have been separate arrangements in place through contract and quotation arrangements. These separate arrangements see services for the following areas combined under one contract:

 Waste Services – Waste Transfer Stations/special events

 Water Treatment – Nebo Road and Sarina SWRF

 Parks, Environment & Sustainability – Seaforth and Botanical Gardens

The scope of the RORO Waste Haulage Services changes from several separate arrangements, including:

Provision of 30m3 or 15m3 bins

 Haulage of the majority of loads to Hogan’s Pocket Landfill

 Provision of bins for Rural Waste Transfer Stations

 Provision of bins for Nebo Road Treatment Plant and Sarina SWRF

 Provision of bins for Seaforth (Parks) and Botanical Gardens

 Special event bins for public events or other incidents

The bins are serviced either as unscheduled or scheduled arrangements. Data on previous bin lifts has been used as the basis for tenders to assess services required.

The term of the contract will be 4 years from commencement plus an option of a one year extension at Council’s discretion on the same terms.

Tenders were invited on 12 September 2015 via Council’s website and advertised locally in the Daily Mercury.

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The tender sought responses on options including alternative disposal sites for Paget Waste Management Centre or Hogan's Pocket Landfill and the option of bins being provided with lids. Early in the evaluation it was identified that the lid option would be excluded on the basis of the additional costs with small physical benefit.

The following submissions were received by the closing time of 10.00am on Tuesday, 13 October 2015:

Tenderer Location

Haber Excavations Pty Ltd Mackay

JJ Richards and Sons Pty Ltd Mackay

Remondis Australia Pty Ltd Mackay

Suez (SITA) Australia Pty Ltd Mackay

Subloos Pty Ltd Innisfail

Toxfree Australia Pty Ltd Mackay

Veolia Environmental Services Pty Ltd Mackay

The local content requirement of Council's Procurement Policy was applied in the tender evaluation. Of the respondents, six are local businesses; i.e. Haber Excavations Pty Ltd, JJ Richards and Sons Pty Ltd, Remondis Australia Pty Ltd, Suez (SITA) Australia Pty Ltd, Toxfree Australia Pty Ltd and Veolia Environmental Services Pty Ltd.

An initial compliance check was conducted on 15 October 2015 to identify submissions that were non-conforming with the requirements of the Request for Tender (RFT). This included compliance with contractual requirements and provision of requested information.

All submissions were progressed through to the Qualitative Criteria Assessment on the basis that all terms and conditions and mandatory requirements of the RFT had been met.

During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weightings attributed to each qualitative criteria according to their importance and published within the RFT were:

a) Tenderer’s Price 80%

b) Proposal for the Services, Principally Relating to Resources Deployable

for the Provision of the Services 20%

The tendered schedules of rates prices for the term of the contract and subject to indexation are listed below:

Tenderer Price for Term of Contract (Excluding GST) Hogan’s Pocket

Landfill

Paget Waste Management Centre

Suez (SITA) Australia Pty Ltd $1,658,234 $1,675,046

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Tenderer Price for Term of Contract (Excluding GST) Hogan’s Pocket

Landfill

Paget Waste Management Centre

Veolia Environmental Services Pty Ltd

$2,422,245 $2,361,735

Subloos Pty Ltd $2,782,260 $2,640,302

Remondis Australia Pty Ltd $2,804,148 $2,714,562

The Qualitative Criteria Assessment was carried out by the Evaluation Panel with the Evaluation Panel scoring the tenders according to the relevant matrix. The Evaluation Panel met, including at times with technical advisors, on a number of occasions to review and discuss submissions, dissect submitted rates, collate queries to be issued to respondents and to review these responses.

These evaluation meetings were held on 6 November 2015, 10 November 2015 (two separate meetings), 22 December 2015, 31 December 2015, 4 January 2016, 13 January 2016 and 20 January 2016.

A number of Tender Information Requests (TIRs) were issued during the evaluation phase as detailed below.

JJ Richards & Sons was issued with TIRs on 4 December 2015, 19 January 2016 and 20 January 2016 requesting a number of clarifications including:

 Clarification of effect on revised commencement date of 1 April 2016

 Further information on ability to ensure meeting heavy vehicle requirements and covering Council’s Chain of Responsibility in that respect

 Proposed amendment to clauses of contract in triggers for Variations

 Request further information on impact of amendment of Variation clauses

Toxfree Australia Pty Ltd was issued with TIRs on 4 December 2015 requesting a number of clarifications including:

 Clarification of effect on revised commencement date of 1 April 2016

 Further information on ability to ensure meeting heavy vehicle requirements and covering Council’s Chain of Responsibility in that respect

SITA Australia Pty Ltd was issued with TIRs on 4 December 2015 and 19 January 2016 requesting a number of clarifications including:

 Clarification of effect on revised commencement date of 1 April 2016

 Further information on ability to ensure meeting heavy vehicle requirements and covering Council’s Chain of Responsibility in that respect

 Proposed amendment to clauses of contract in triggers for Variations

Council engaged an industry professional, John Davis of Infrastructure Transaction Network, to conduct detailed financial and performance assessments, assemble details pertaining to both current and completed contracts and collate information contained in annual reports.

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Council also engaged industry professional, Troy Uren, to conduct analysis of Chain of Responsibility requirements with respect to tenderers' ability to meet Legislative requirements according to heavy vehicle use and to provide a detailed report and evaluation.

The Evaluation Panel conducted a final review of all TIR responses and finalised their recommendation on 22 January 2016.

Based on the scores from the evaluation of the qualitative criteria, SITA (Suez) Australia Pty Ltd was identified as the preferred tenderer with the majority of the loads to be hauled to Hogan’s Pocket Landfill.

The Evaluation Panel established that SITA (Suez) Australia Pty Ltd be recommended as the preferred tenderer based on their proven industry experience, demonstrated understanding of Council’s requirements and value for money to Council.

The SITA (Suez) Australia Ltd tender preferred option response is:

 $ 36,863 Cheaper than the next cheapest responder in the first year

 $ 149,077 Cheaper than the next cheapest responder for the four year term

 $ 283,751 Cheaper than the most expensive responder in the first year

 $1,145,914 Cheaper than the most expensive responder for the four year term

This tender represents a $274,662 saving when compared with the current budget in the first year and a 39% saving over the life of the contract.

Consultation and Communication

The evaluation of the tender was conducted by:

 Manager Waste Services - Waste Services

 Coordinator Waste Services - Waste Services

 Acting Manager - Procurement and Plant

Technical expert advice was provided from Infrastructure Transaction Network during the evaluation process.

Consultation was conducted between Waste Services, Parks, Environment &

Sustainability, and Water Treatment prior to and during the tender evaluation process.

Resource Implications

Description Amount Tender Price

Notes

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Description Amount Tender Price

Notes Sustainability Budget for

2014/2015

Contract Rates for the Full Twelve Months Water Treatment Budget for

2014/2015

$308,659 $188,123 Based on the Current Contract Rates for the Full Twelve

Months Sub-Total $701875 $427,213

BALANCE $274,662 Saving/Decrease over

Existing Contracts The difference between the current budget and the cost of the new contract for the first 12 month period represents an overall 39% cost saving.

Risk Management Implications

The conditions of contract provide sufficient remedies to Council based on the risk profile of the services being provided.

The recommended respondents are required to provide all relevant insurances, Work Health and Safety and other regulatory compliances prior to the execution of their contract. This includes:

 Product Liability $20,000,000.00

 Public Liability $20,000,000.00

 Work Cover As required by Law

 Plant and Equipment Full Market Value

All respondents were required to demonstrate in their submissions how they will manage safety, environment and quality elements of their management systems and this was assessed as part of the evaluation process.

In addition to these risks, external specialist advice was sought on chain of responsibility in relation to the Heavy Vehicle National Law (NVHL). The specialist reviewed all submissions to assess their compliance in relation to the NVHL. This information was also considered as part of the evaluation process.

Conclusion

That awarding contract MRC 2016-002 RORO Waste Haulage Services to SITA (Suez) Australia Pty Ltd for a term of four years (Option A) commencing on 1 April 2016, for a fixed schedule of rates, subject to indexation annually from 1 October 2016, represents the most advantageous outcome and demonstrated value for money to Mackay Regional Council based on their demonstrated understanding of Council’s requirements, the organisation's experience and capacity to undertake the quantity of services to the quality required by Council.

References

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