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A MOTION WAS MOVED BY COUNCILMAN PRESTON AND A SECOND BY COUNCILMAN COLLINS OAM THAT THE RECOMMENDATION CONTAINED IN THE REPORT BE APPROVED. A MOTION WAS MOVED BY COUNCILOR PRESTON AND THE SECOND BY COUNCILOR DR GANGEMI THAT THE RECOMMENDATION CONTAINED IN THE REPORT BE APPROVED.

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 24 July 2018

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on July 24, 2018.

420 PASSING OF RON BURTON

421 MILL DRIVE PRECINCT

422 WAVES MANAGEMENT

423 RESIDENT’S GRATITUDE

424 BY-ELECTION MESSAGE BOARDS

425 BUILDING APPROVAL CONCERNS

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 24 July 2018 Council Chambers on 24 July 2018.

426 PIE OF ORIGIN

427 KENTHURST ROTARY CLUB (Inc)

SUSPENSION OF STANDING ORDERS

A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR COLLINS OAM THAT Standing Orders be suspended to allow Victoria

THE MOTION WAS PUT AND CARRIED

428 RESOLUTION

Standing Orders were suspended

Proceedings in Brief

RESUMPTION OF STANDING ORDERS

A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT Standing Orders be resumed

429 RESOLUTION

Standing Orders were resumed

430 PEDESTRIAN REFUGES – HEZLETT ROAD

431 BY- ELECTION

MINUTES of a duly called special meeting of The Hills Shire Council held in Council Chambers on August 6, 2018.

MINUTES of the duly convened Extraordinary Meeting of The Hills Shire Council held in the Council Chambers on 6 August 2018

MINUTES of the duly convened Extraordinary Meeting of The Hills Shire Council held in the Council Chambers on 6 August 2018

432 PRESENT

433 APOLOGIES Clr A N Haselden

434 TIME OF COMMENCEMENT 7.04pm

435 TIME OF COMPLETION 7.25pm

436 DECLARATIONS OF INTEREST Nil

437 ARRIVALS AND DEPARTURES Nil

438 DISSENT FROM COUNCIL'S DECISIONS Nil

439 ADJOURNMENT & RESUMPTION Nil

MINUTES of the duly called special meeting of the Hills Shire Council held at the meetings of the 6th August 2018 at the meetings of the Council on the 6th August 2018.

APOLOGIES

A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR PRESTON THAT the apologies from Councillors Haselden and Jethi be

440 RESOLUTION

ITEM-1 OATH AND AFFIRMATION OF OFFICE

A MOTION WAS MOVED BY COUNCILLOR THOMAS AND SECONDED BY COUNCILLOR COLLINS OAM THAT Councillor Jacob Jackson take the Oath of Office

441 RESOLUTION

ORDINARY MEETING OF COUNCIL 14 AUGUST, 2018

FACILITATE TRANSITIONAL GROUP HOMES (2/2018/PLP)

STRATEGY

The Shire’s natural and built environment is well managed through strategic land use and urban planning that reflects our

MEETING DATE: 14 AUGUST 2018 COUNCIL MEETING

GROUP: SHIRE STRATEGY, TRANSFORMATION AND SOLUTIONS

AUTHOR: STRATEGIC PLANNING COORDINATOR REBECCA TEMPLEMAN

RESPONSIBLE OFFICER: MANAGER – FORWARD PLANNING STEWART SEALE

EXECUTIVE SUMMARY

APPLICANT Council initiated

BACKGROUND

REPORT

SUMMARY OF PROPOSAL

LOCAL ENVIRONMENTAL PLAN

Any request for a change to development standards under Clause 4.6 must clearly demonstrate that compliance with the standard is unreasonable or unnecessary in the particular circumstances of the case and that there are sufficient grounds to justify the change. To this end, a request must demonstrate that the proposed development will be in the public interest and will be consistent with the objectives of the standard to be varied.

DRAFT DEVELOPMENT CONTROL PLAN

The preferred method of addressing variations to the height control is through a clause 4.6 variation, assessed on its own merits taking into account the criteria in the clause. Variations are likely to range from one to two storeys depending on the area and floor slab of the building.

DRAFT VOLUNTARY PLANNING AGREEMENT

REVIEW

GATEWAY DETERMINATION

October 2017 a Gateway Determination was issued by the Department of Planning and Environment authorising Council to progress the proposal to public exhibition. As the

  • EXHIBITION DETAILS
  • SUBMISSION SUMMARY

IMPACTS Financial

Strategic Plan - Hills Future

RECOMMENDATION

The planning proposal be forwarded to the Department of Planning and Environment for finalisation to amend The Hills Local Environmental Plan 2012 to insert a provision to

Draft amendments to the Hills Development Control Plan 2012 Part B Section 5 – Residential Flat Buildings (Attachment 3) and Part B Section 8 – Shoptop Housing

A review of the provision and development controls be undertaken in May 2020 and a report be prepared for Council on the results, including any recommended changes

ATTACHMENTS

Summary of Planning changes (1 page) 2. Summary of Submission (2 pages)

Draft The Hills Development Control Plan 2012 Part B Section 5 – Residential Flat Buildings (52 Pages)

Draft The Hills Development Control Plan 2012 Part B Section 8 – Shoptop Housing (7 Pages)

INDEX

INTRODUCTION

  • LAND TO WHICH THIS SECTION OF THE PLAN APPLIES
  • STATE ENVIRONMENTAL

AIMS AND OBJECTIVES OF THIS SECTION OF THE DCP

OBJECTIVES AND

DEVELOPMENT CONTROLS

SITE REQUIREMENTS O BJECTIVES

SITE ANALYSIS O BJECTIVES

SETBACKS – BUILDING ZONES O BJECTIVES

  • BUILDING HEIGHTS O BJECTIVES
  • BUILDING SEPARATION AND TREATMENT
  • LANDSCAPE AREA O BJECTIVES
  • BUILDING LENGTH O BJECTIVES
  • BUILDING DESIGN AND STREETSCAPE
  • URBAN DESIGN GUIDELINES O BJECTIVES
  • DENSITY O BJECTIVES
  • UNIT LAYOUT AND DESIGN O BJECTIVES
  • BUILDING MATERIALS O BJECTIVES
  • OPEN SPACE O BJECTIVES
  • SOLAR ACCESS O BJECTIVES
  • VENTILATION O BJECTIVES
  • LIGHTING O BJECTIVE
  • STORMWATER MANAGEMENT O BJECTIVES
  • VEHICULAR ACCESS O BJECTIVES
  • CAR PARKING O BJECTIVES
  • STORAGE O BJECTIVES
  • ACCESS AND ADAPTABILITY
  • PEDESTRIAN / BICYCLE LINKS O BJECTIVES
  • PRIVACY - VISUAL AND ACOUSTIC O BJECTIVES
  • SERVICES O BJECTIVES
  • WASTE MANAGEMENT – STORAGE AND FACILITIES
  • WASTE MANAGEMENT PLANNING O BJECTIVES
  • DEVELOPER CONTRIBUTIONS Applicants should consult with Council's Section 94
  • TRANSITIONAL GROUP HOMES This section applies to land where, under the

To provide opportunities for additional landscaping and the preservation of any significant features which contribute to the amenity of the area in accordance with Council's objective 4. a) ESD. Provide waste storage and collection areas that are integrated with the design of the development. you).

Figure 4 Ground Floor Building Zone Setbacks – One Street Frontage
Figure 4 Ground Floor Building Zone Setbacks – One Street Frontage

INFORMATON REQUIRED FOR A DEVELOPMENT

APPLICATION

Faculty of Architecture, RMIT University et al, Australia's Guide to Good Design – Residential, prepared on behalf of the National Office for Local Government. Where applicable, provide appropriate details and/or explanations to demonstrate compliance (or non-compliance) with the development controls in this part of the DCP.

APPENDIX B – DRAFT VOLUNTARY PLANNING AGREEMENT TEMPLATE

DRAFT PLANNING AGREEMENT (“Developer Name”)

Draft February 2018

ATTACHMEN T 1

Page 2 s1883770_4.DOCX/CC

Page 3 CONTENTS

Page 4 Planning Agreement

  • Defined meanings
  • Planning Agreement under the Act
  • Application of this document
  • No restriction on Council’s Powers

Page 5 (b) does not in any way inhibit, deter or prejudice Council in the proper exercise of its

  • Operation of this Planning Agreement
  • Transitional Group Homes
  • Provision of Security
  • Application of s94, s94A and s94EF of the EPAA
  • Modifications
  • Consequences
  • Notices
  • Breach Notice and Rectification

Page 8 the Developer and at the risk of the Developer. The Developer must pay all

  • Dispute Resolution Clauses

Page 9 terminate any dispute resolution process undertaken under this clause and may then

  • Registration of document on Title 1 Acknowledgement

Page 10 fees, any stamp duty, legal costs and disbursements of Council and the costs of

  • Costs
  • General

Page 11 17.4 Pre-contractual negotiation

Page 12 17.10 Party acting as trustee

  • Definitions and interpretation

Page 13 Consumer Price Index means the All Groups Consumer Price Index applicable to

Page 15 Transitional Housing Lots means XX lots in the Building configured as XX bedroom

Page 17 Schedule 1 – Location Plan

Page 18 Execution Page

Page 19 EXPLANATORY NOTE TO

Page 20 Identification of how the proposed Planning Agreement promotes elements of the

ITEM-3 JULY 2018 LTC - COOK STREET, BAULKHAM HILLS - INSTALLATION OF PEDESTRIAN REFUGE ISLAND

Strategically plan for the North West Sector growth through the development and construction of transport infrastructure,

MARTIN JIA

RESPONSIBLE OFFICER: MANAGER – ASSET MANAGEMENT, TRAFFIC & PARKS MICHAEL LATHLEAN

SOURCE OF ENQUIRY

To improve the safety of pedestrians crossing Cook Street, a plan has been drawn up for a pedestrian refuge at a site north of Aminya Square outside no. Consultation letters were distributed to residents who would be directly affected by the proposed shelter. However, they raised concerns about the limited sight distance for drivers approaching the proposed refuge island from the south-west due to the ridge just south of the Reppan Avenue intersection.

Investigations carried out by the Council's Traffic Engineer showed that the proposed location of the Lake of Refuge provides the maximum sight distance and the closest walking distance to both the bus stops and Aminya Retirement Village. To improve pedestrian safety when crossing Cook Street, it is proposed that the proposed refuge island with associated parking restrictions in Cook Street at Aminya Place be approved.

Figure 2: Proposed pedestrian refuge island with parking restrictions
Figure 2: Proposed pedestrian refuge island with parking restrictions

TECHNICAL OFFICER’S RECOMMENDATION TO LTC

LTC MEMBER COMMENTS RECEIVED RMS – “No objection to the recommendation”

Parking

The Hills Future - Community Strategic Plan

ITEM-4 JULY 2018 LTC - GLENHAVEN ROAD, GLENHAVEN - REMOVAL OF BUS STOP & EXTENSION & REMOVAL OF BUS STOP & EXTENSION &.

AMENDMENT OF 'NO PARKING' RESTRICTIONS

ANGELA VERNICOS

The other two buses serving Glenhaven Public School use the other existing bus stop on Glenhaven Road, about 140 meters east of the bus station opposite the school, to pick up and drop off students (Figure 2). Glenhaven Public School has over 400 pupils and the school has requested that the existing bus stop and bus zone in the bay be removed and replaced with an extension of the existing 'no parking'. The five students currently taking the No. 603 bus within the bay in the afternoon can be moved to the existing bus stop outside the school, 400 feet east.

Glenhaven Public School will be coordinating communications with affected families regarding this bus stop location change. The Department of Education also supported this change to parking restrictions in the Bay Area.

Figure 1: Glenhaven Public School bus bay and existing parking restrictions
Figure 1: Glenhaven Public School bus bay and existing parking restrictions

TECHNICAL OFFICER’S RECOMMENDATION TO LTC Approval be given to

RECOMMENDATION Council approve

Letter from Glenhaven Public School (1 Page)

ITEM-5 JULY 2018 LTC - 2018 KENTHURST FAIR AND STREET PARADE

RESPONSIBLE OFFICER: MANAGER – ASSET MANAGEMENT, TRAFFIC & PARKS MICHAEL LATHLEAN

HISTORY

The Kenthurst Fair and Street Parade to be held in Kenthurst Road, Kenthurst on Sunday, 9 September 2018 be classified as a Class 2 event in accordance with the RMS

The Committee endorse the Traffic Management Plan as submitted by the organisers

The Traffic Management Plan be forwarded to RMS and the Police for their concurrence to hold the event

LTC MEMBER COMMENTS RECEIVED

Kenthurst Fair and Street Parade Traffic Management Plan (16 Pages)

ITEM-6 JULY 2018 LTC - BELLA VISTA FARM PARK - CHRISTMAS IN THE HILLS 2018

  • The Christmas in the Hills event to be held at Bella Vista Farm Park on Wednesday 12 December, 2018 be classified as a Class 2 event in accordance with the RMS “Guide to
  • The Committee endorse the Traffic Management Plan as submitted by The Hills Shire Council’s Events Team
  • The signed Traffic Management Plan be forwarded to RMS and the Police for their concurrence to hold the event
  • Traffic Management Plan - Christmas in the Hills 2018 (24 Pages)

Vehicles will also be able to enter Bella Vista Farm Park via Westwood Way (Figure 1). Vehicles leaving Bella Vista Farm Park will need to turn left onto Elizabeth Macarthur Drive and exit via Norbrik Drive onto Old Windsor Road or exit via Westwood Way onto Norwest Boulevarde (Figure 2). Variable Message Signs (VMS) will be in place to direct traffic and advise on the traffic arrangements for entering and exiting Bella Vista Farm Park.

In accordance with the 'Guide to Traffic and Transport Management for Special Events', the Christmas in the Hills 2018 event would all meet the criteria for a Class 2 Special Event. All costs associated with the implementation of the Traffic Management Plan will be the responsibility of the event organizer.

Figure 1: Vehicle entry to Bella Vista Farm Park
Figure 1: Vehicle entry to Bella Vista Farm Park

TRAFFIC MANAGEMENT PLAN

CHRISTMAS IN THE HILLS

EVENT DETAILS Event Summary

  • Contact Names
  • Brief Description of the Event

Christmas Carols in the Hills Incorporated (hereinafter referred to as CCITH Inc.) promotes and manages a major community festival known as Christmas in the Hills (hereinafter referred to as CITH). CCITH Inc will liaise with an authorized traffic management company to provide traffic management support for the event. Christmas in the Hills is a wonderful family event that shares the spirit of Christmas with the Hills community.

Proceeds from the event go to support three local charities; Hills Community Help, Learning Connections and Foster Care Angels. The event includes entertainment, fun rides, games, activities, food stalls and a spectacular fireworks display to kick off the festive season.

Location Map

  • Site Plan
  • Public Liability Insurance
  • Police
  • NSW Fire & Rescue and NSW Ambulance
  • Ingress & Egress to Venue via Elizabeth Macarthur Drive
  • Parking
  • Parking Plan
  • Vehicle Access to the Event Site for Suppliers, Contractors and Staff
  • Impact on Public Transport
  • Reopening Roads after Moving Events
  • Traffic Management Requirements Unique to this event
    • Transport arrangements
    • Pedestrian Management
  • Contingency Plans 1. Heavy Rain
    • Cancellation of Event
  • Advertising Traffic Management Arrangements
  • Special Event Warning Signs
  • Permanent Variable Message Signs [PVMS]
  • Portable Variable Message Signs [VMS]
    • Proposed Ingress messages

For a copy of the current currency certificate, please contact the Event Manager as listed in section 1.2 of this TMP. There will be authorized traffic controllers and volunteers on duty during the operational period of the event to. There will be an 8km/h limit within Bella Vista Farm Park for the duration of the event.

Attendees are expected to interact with others due to the demographics and target market of the event. Two additional VMS boards will be installed on event days as needed.

CONTINGENCY ONLY

CONTINGENCY ONLY

CONTINGENCY ONLY

  • Proposed Egress messages for all events
  • VMS Placement Map Overview Map -
  • ATTACHMENTS
    • Attachment 1: Traffic Ingress Map
    • Attachment 2: Traffic Egress Map
    • Attachment 3: Traffic Control Plan
    • Attachment 4: Parking Management Plan
    • Attachment 5: Special Event Transport Management Plan

ITEM-7 JULY 2018 LTC - 2018 ORANGE BLOSSOM FESTIVAL EVENTS - BELLA VISTA FARM PARK

  • Saturday 8 - Sunday 9 September: Park Feast
  • Park Feast is an annual event with a variety of food stalls which will be held on Saturday 8 and Sunday 9 September between 12 noon and 9.00pm each day. This event has
  • The Park Feast event at Bella Vista Farm Park to be held on Saturday 8 and Sunday 9 September, 2018 be classified as a Class 2 event in accordance with the RMS “Guide to
  • The 2018 Orange Blossom Festival event to be held at Bella Vista Farm Park on Sunday 16 September, 2018 be classified as a Class 2 event in accordance with the RMS “Guide
  • The Norwest Smart City Festival at Bella Vista Farm Park to be held on Sunday 23 September, 2018 be classified as a Class 2 event in accordance with the RMS “Guide to
  • The Inside a Rainbow Family Day Out event at Bella Vista Farm Park to be held on Saturday 29 September, 2018 be classified as a Class 2 event in accordance with the
  • The Committee endorse the Traffic Management Plan as submitted by The Hills Shire Council’s Events Team
  • The signed Traffic Management Plan be forwarded to RMS and the Police for their concurrence to hold the event
  • Traffic Management Plan – 2018 Orange Blossom Festival (59 Pages)

To access Bella Vista Farm Park, vehicles can only enter and exit Elizabeth Macarthur Drive via Norbrik Drive from Old Windsor Road (Image 1). In accordance with the 'Handbook Traffic and Transport Management Special Events', the four Orange Blossom events that are the subject of this report all meet the criteria for a Special Event Class 2. The Park Feast event at Bella Vista Farm Park that will be held on Saturday 8 and Sunday September 9, 2018 is classified as a Class 2 event in accordance with the RMS “Guide for September 2018 is classified as a Class 2 event in accordance with the RMS “Traffic and Transport Management Manual for Special Events”.

The Norwest Smart City Festival at Bella Vista Farm Park to be held on Sunday 23 September 2018 will be classified as an RMS Compliant Class 2 Event "Guidelines for September 2018 to be classified as an RMS Compliant Class 2 Event" Guidelines for traffic and transport management for special events". The Inside a Rainbow Family Day Out event at Bella Vista Farm Park to be held on Saturday 29 September 2018 will be classified as a Class 2 event in accordance with Saturday 29 September 2018 to be classified as a Class 2 event in accordance with RMS "Traffic and Transport Management Guide for Special Events".

Figure 2: Vehicle exit from Bella Vista Farm Park
Figure 2: Vehicle exit from Bella Vista Farm Park

ORANGE BLOSSOM FESTIVAL

Orange Blossom Festival Day

Partnered Event One – Park Feast

Partnered Event Two – Norwest Smart City Festival Event Name: Norwest Smart City Festival

Partner Evenement drive - Inside a Rainbow, Family Day Out Naam evenement: Inside a Rainbow, Family Day Out.

Partnered Event Three – Inside a Rainbow, Family Day Out Event Name: Inside a Rainbow, Family Day Out

Orange Blossom Festival Day

Brief Description of the Event 1. OBF Day

  • Partnered Event One – Park Feast
  • Partnered Event Two – Norwest Smart City Festival
  • Partnered Event Three – Inside a Rainbow, Family Day Out
  • OBF Day Site Plan
  • Partnered Event One – Park Feast
  • Partnered Event Two – Norwest Smart City Festival
  • Partnered Event Three – Inside a Rainbow, Family Day Out

The safety risk identification, assessment and control process is a legal obligation (under the WHS Act and Regulations 2011) and must comply with AS/NZS ISO 31000 Risk Management – ​​Principles and Guidelines. Hills Shire Council is the lessor and owner of the venue, therefore they are the main risk manager for the OBF Day event and will ensure that risk management methodologies are applied in all phases and aspects of the event activities. For all partner events, event organizers are the on-site employers and will be the primary risk manager for their event and will ensure that risk management methodologies are applied to all phases and aspects of event activities.

Comprehensive risk assessments will be conducted for all events listed in section 1.1 held at Bella Vista Farm Park and can be made available by contacting the Event Manager as listed in section 1.2 of this TMP.

  • Partnered Event One – Park Feast
  • Partnered Event Two – Norwest Smart City Festival
  • Partnered Event Three – Inside a Rainbow, Family Day Out
    • OBF Day Ingress messages

If you require a copy, please contact the Event Manager as set out in Section 1.2 of this TMP. During the entire duration of the event, authorized traffic officers and volunteers will be on duty to monitor and control traffic, parking and pedestrians at the venue. All cars will be parked in designated areas and only emergency, facilities management or disabled access vehicles will be permitted during the event period.

The general public will be notified via local radio, social media, the Sydney Hills Events website, the Council website and event websites. THSC will place vinyl banners at the event venue (on the corner of Elizabeth Macarthur Dr and Norwest Blvd) and on the Castle Hill banner pole (at the t-intersection of Showground Rd and Gilbert Rd) advertising the event two weeks prior to the event. .

CONTINGENCY

Emergency services vehicles have free access to the event site via the northern and southern ramps if necessary. Parking attendants are informed every day at the start of the shift by the event manager to remain vigilant and to keep access free. Cars that get in the way of the emergency services are pulled over by traffic controllers.

THSC will advertise in local print media and via the Sydney Hills Events website, Council website and social media platforms. There will be at least two VMS in use for the two weeks prior to the event advertising the event as well as guidance and safety messages for road users.

CONTINGENCY

CONTINGENCY

  • Partnered Event Two – Norwest Smart City Festival Ingress messages
  • Partnered Event Three – Inside a Rainbow Ingress messages
  • OBF Day Egress messages
  • Partnered Event One – Park Feast Egress messages
  • Partnered Event Two – Norwest Smart City Festival Egress messages
  • Partnered Event Three – Inside a Rainbow, Family Day Out Egress messages
  • VMS Placement Map Overview Map –
  • Attachment 5: OBF Day

Figure

Figure 1 Site Analysis
Figure 2 Isometric Drawing  Isometric Drawing
Figure 3 Building Zone Boundaries
Figure 5 Building Zone Setbacks – Corner Site
+7

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