DEPARTMENT OF
SPORT AND RECREATION
Annual Report
2015 - 16
This Annual Report provides a record of the Department of Sport and Recreation’s achievements for the 2015-16 financial year.
Pursuant to Section 28 of the Public Sector Employment and Management Act, the report informs Parliament, Territorians and other stakeholders of the Department’s:
• primary functions and responsibilities;
• significant activities, highlighting achievements against budget outputs;
and
• record of fiscal management and performance.
The Annual Report’s primary audience is the Minister and Members of the Northern Territory Parliament. It is tabled in the Northern Territory’s Legislative Assembly, primarily as an accounting and reporting mechanism, for the Department’s Minister to the Parliament and is a finalisation of the Department’s activities, achievements, income and financial expenditure against the Northern Territory Government’s 2015-16 Budget.
As well as describing the activities and outcomes of the Department’s Strategic Plan, it formally acknowledges the achievements of individual employees, teams and work units and describes the activities and outcomes of the Department’s Strategic Plan. Secondary audiences of the Annual Report are Northern Territory Government employees, the local
community and other government agencies.
PURPOSE OF THE ANNUAL REPORT
PURPOSE OF THE ANNUAL REPORT TARGET AUDIENCE TARGET AUDIENCE
TIO Stadium at Marrara Sporting Complex TIO Stadium at Marrara Sporting Complex
TRANSMITTAL LETTER
The Hon. Lauren Moss, MLA Minister for Tourism and Culture Parliament House
State Square Darwin NT 0800
Dear Minister
I am pleased to present you with the Department of Sport and Recreation’s Annual Report for 2015 -16. The report details the activities and operations of the Department for the year ended 30 June 2016 in accordance with Section 28 of the Public Sector Employment and Management Act.
As a result of departmental restructures announced in September 2016, following the August 2016 Northern Territory general election, the Department of Sport and Recreation is now a division of a new government department, the Department of Tourism and Culture.
Pursuant to Section 13 of the Financial Management Act and Section 131 of the Information Act, I advise that to the best of my knowledge and belief, the Department’s system of internal control and audit provide reasonable assurance that:
a) Proper records of all transactions affecting the Department are kept and that employees under my control observe the provisions of the Financial Management Act, its Regulations and applicable Treasurer’s Directions.
b) Procedures within the Department afford proper internal control, and a current description of such procedures is recorded in the accounting and property manual, which has been prepared in accordance with the requirements of the Financial Management Act.
c) No indication of fraud, malpractice, major breach of legislation or delegation, major error in omission from the accounts and records exists.
d) In accordance with Section 15 of the Financial Management Act, the results of internal audits have been reported to me and are in accordance with the Treasurer’s Directions.
e) The financial statements included in the Annual Report have been prepared from proper accounts and records and are in accordance with Treasurer’s Directions.
f) All employment instructions issued by the Commissioner for Public Employment have been satisfied.
g) The Department has implemented processes to achieve compliance with the archives and record management provisions as prescribed as Part 9 of the Information Act.
In making this declaration I have had regard to, and relied upon, representations of the Chief Executive Officer of the Department of Sport and Recreation as at 30 June 2016, and the Chief Executive Officer of the Department of Corporate and Information Services.
Yours sincerely
The Hon. Lauren Moss, MLA Minister for Tourism and Culture Parliament House
State Square Darwin NT 0800
Dear Minister
I am pleased to present you with the Department of Sport and Recreation’s Annual Report for 2015 -16. The report details the activities and operations of the Department for the year ended 30 June 2016 in accordance with Section 28 of the Public Sector Employment and Management Act.
As a result of departmental restructures announced in September 2016, following the August 2016 Northern Territory general election, the Department of Sport and Recreation is now a division of a new government department, the Department of Tourism and Culture.
Pursuant to Section 13 of the Financial Management Act and Section 131 of the Information Act, I advise that to the best of my knowledge and belief, the Department’s system of internal control and audit provide reasonable assurance that:
a) Proper records of all transactions affecting the Department are kept and that employees under my control observe the provisions of the Financial Management Act, its Regulations and applicable Treasurer’s Directions.
b) Procedures within the Department afford proper internal control, and a current description of such procedures is recorded in the accounting and property manual, which has been prepared in accordance with the requirements of the Financial Management Act.
c) No indication of fraud, malpractice, major breach of legislation or delegation, major error in omission from the accounts and records exists.
d) In accordance with Section 15 of the Financial Management Act, the results of internal audits have been reported to me and are in accordance with the Treasurer’s Directions.
e) The financial statements included in the Annual Report have been prepared from proper accounts and records and are in accordance with Treasurer’s Directions.
f) All employment instructions issued by the Commissioner for Public Employment have been satisfied.
g) The Department has implemented processes to achieve compliance with the archives and record management provisions as prescribed as Part 9 of the Information Act.
In making this declaration I have had regard to, and relied upon, representations of the Chief Executive Officer of the Department of Sport and Recreation as at 30 June 2016, and the Chief Executive Officer of the Department of Corporate and Information Services.
Yours sincerely
Community participation remains the backbone of the sport and active recreation sector in the Northern Territory. Detailed consultation was undertaken to determine future directions through a strategic master plan. In an immediate response to the findings of the plan, funding was released late in the year for activities to support the large volunteer base in the sector and the increasing profile of women’s participation. The latter is becoming especially apparent in sports such as cricket and AFL, where national women’s leagues have been established.
The Northern Territory Institute of Sport has invested heavily in coach education and this represents a strategic investment in improving the quality of coaching, especially at the junior levels, where a high standard of coaching is critical for athlete progression.
The issue of integrity in sport featured throughout 2015-16 and the Department continues to be briefed on this issue from a national perspective, and will work with sporting bodies, as necessary, on the issues that are raised.
With limited resources, sport and active recreation organisations deliver a myriad of programs, competitions and activities across the Northern Territory. The Department will continue to do its best to support these organisations, so that Territorians have plenty of opportunities to participate and reap the emotional, physical and social benefits that sport and recreation brings.
Phillip Leslie
Chief Executive Officer
Department of Sport and Recreation as at 30 June 2016
CHIEF EXECUTIVE OFFICER OVERVIEW
The 2014/15 Annual Report mentioned the extensive preparations underway to host the Davis Cup Quarter Final between Australia and Kazakhstan and I am pleased that this event was an outstanding success.
Held in July 2015, it is notable that the quarter final was staged on what, just five months prior, was simply an open grassed area outside Marrara Indoor Stadium.
The venue was totally transformed and the atmosphere and joy brought to those who were there on the Sunday afternoon was the culmination of hard work and effort across the Department. Delivered in partnership with Tennis Australia, this event typifies the dedicated, solution focussed staff of the Department who delivered an exceptional event.
Other significant events in 2015-16 included a down to the wire Sheffield Shield fixture in Alice Springs, which directly impacted the qualifying teams and venue for the final; a Mitchell Street Mile featuring some of Australia’s most outstanding middle distance runners;
impressive AFL and NRL fixtures; and the first ever Northern Territory Sports Awards in Alice Springs, which is a fantastic initiative. An agreement with Hockey Australia brought the women’s teams from Japan, India and New Zealand to Darwin to join the Hockeyroos in a four nation pre-Olympic event, the first of three annual tournaments of international hockey.
There were impressive upgrades to a number of sporting facilities across the Northern Territory, including the Lake Leanyer Recreation Park, TIO Stadium and Hidden Valley. The program to improve lights in remote communities saw Wadeye oval fully lit, which will be of great benefit to the local football league. Construction commenced on a new netball centre and lawn bowling facility in Alice Springs and improvements were made to golfing amenities in Darwin and Katherine.
Contents
Purpose of the Report ... 2
Target Audience ... 2
Transmittal Letter ... 3
CEO Overview ... 4
SECTION ONE 1.1 Introduction ... 7
1.2 Budget Highlights ... 8
1.3 Strategic Objectives ... 9
1.4 Organisational Chart (as at 30 June 2016) ... 10
1.5 Key Achievements in 2015-16 ... 12
1.6 Outputs ... 14
SECTION TWO 2.1 Corporate Governance ... 23
2.2 Insurable Risk ... 25
2.3 Management Environment ... 26
2.4 Sub-Committees ... 28
2.5 Audits ... 32
2.6 Governing Legislation ... 34
2.7 Statutory Authorities and Bodies ... 35
2.8 Information Management ... 37
2.9 Community Engagement ... 38
2.10 Investment Programs ... 40
2.11 Additional Funding ... 60
SECTION THREE 3.1 Our People ... 62
3.2 Workforce Profile ... 62
3.3 Learning and Professional Development ... 66
3.4 Employment Programs ... 68
3.5 Legislative Compliance ... 70
SECTION FOUR Financial Report ... 73
Page 6 | ANNUAL REPORT 2015 - 16 2016 NT Sports Awards held at the Alice Springs Convention Centre.
2016 NT Sports Awards held at the Alice Springs Convention Centre.
1.1 iNTROdUcTiON
The Department of Sport and Recreation, hereafter referred to as ‘the Department’, is the leading agency for the Northern Territory Government on policy and initiatives for sport and active recreation.
OUR viSiON
For all Territorians to have lifelong involvement in sport and active recreation.
OUR PURPOSE
To invest in and develop the local sport and active recreation sectors supported by the promotion of Northern Territory interests at the national level of policy and decision- making.
OUR vALUES ANd APPROAcH
The Department subscribes to the Northern Territory Public Sector values of:
• Commitment to service
• Ethical practice
• Respect
• Accountability
• Impartiality
• Diversity
THE dEPARTmENT iS cOmmiTTEd TO:
• Achieving its strategic objectives.
• Expecting performance and results from its funded organisations.
• Providing prompt and efficient service.
• Demonstrating innovation, drive, commitment and energy.
• Engaging with sport and active recreation organisations and stakeholders.
• Providing informed and considered advice
Section 1
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• $16.3 million over 2014-15 and 2015- 16 for one-off capital grants for sports infrastructure, including a regional tennis centre, lawn bowls, cycling and riding for the disabled;
• $16.4 million to support sport in the Territory, including grants towards the Sports Voucher Scheme, Active Remote Communities, Active Recreation Communities, Grass Roots Development Program, Facility and Capital Equipment Program and peak body funding;
• $1 million to continue the agreement with Parramatta Eels to hold a National Rugby League (NRL) premiership game in Darwin and pre-season game in Alice Springs;
• $1 million to continue the agreement with the Melbourne Football Club to hold Australian Football League (AFL) games in the Territory;
• $1 million for repairs and maintenance to TIO Stadium;
• $0.6 million to host a quarterfinal of the premier international tennis event, Davis Cup;
• $0.2 million funding to Northern Territory Football Club to assist Territory Thunder to participate in the North East Australian Football League; and
• $0.12 million to bring a Four Nations Women’s Hockey Test Series to Darwin.
The Department’s services and outputs are framed in the budget paper.
The budget highlights for 2015-16 include:
1.2 BUdgET HigHLigHTS
Australia’s Davis Cup team: Lleyton Hewitt, Nick Kyrgios, Sam Groth, Thanasi Kokkinakis and captain Wally Masur.
Australia’s Davis Cup team: Lleyton Hewitt, Nick Kyrgios, Sam Groth, Thanasi Kokkinakis and captain Wally Masur.
The Department’s 2015-16 strategic objectives were to:
1.3 STRATEgic OBJEcTivES
• represent and effectively manage Northern Territory interests in national policy
and service provision through strong relationships with state and national agencies;
• assist sport and active recreation bodies address governance, financial, integrity and sustainability issues;
• effectively manage and review grant programs;
• enhance the capacity of regional and remote communities to deliver regular organised sporting competitions;
• improve the availability of sporting opportunities for Northern Territory children through the delivery of initiatives such as the Sport Voucher Scheme and Learn to Swim Voucher Program;
• partner with other agencies and
stakeholders to develop the active/outdoor recreation sector;
• facilitate the progression of competent and talented athletes from junior to elite levels of participation;
• support high quality coaching and officiating practices;
• deliver high profile international and national sporting events;
• maximise tourism, economic and community benefits from hosting international and national level sporting
• develop and maintain facilities to a suitable standard for national competitions;
• ensure the ongoing management and operation of waterparks and other managed facilities;
• provide strategic advice and direction for developing key sporting facilities, including options for new facilities;
• develop comprehensive master plans to guide the future development of sport and recreation in the Northern Territory; and
• effectively manage the corporate responsibilities of the Department.
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1.4 ORgANiSATiONAL cHART AS AT 30 JUNE 2016
• Chief Executive Officer (CEO)
Department of Sport and Recreation Phillip Leslie
• Director
Northern Territory Institute of Sport Dr. Ian Ford
• Director
Sport and Recreation Development Zelma Collins
• Acting Director Facilities and Safety Caleb Johnston
• Acting Director Events
Andrea Allen
CEO
Andrea Allen Andrea Allen
Director Events
Dr. Ian Ford
Dr. Ian Ford Zelma CollinsZelma Collins Caleb JohnstonCaleb Johnston
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1.5 KEY AcHiEvEmENTS
• supported the development of more than 460 athletes, including 16 scholarship holders from the Northern Territory Institute of Sport (NTIS), to take part in sport-specific academy programs;
• enabled more than 300 coaches, including 32 NTIS coach scholarship holders,
teachers and parents to participate in a wide variety of sports across Darwin, Katherine, Alice Springs, Tennant Creek and Nhulunbuy;
• provided 17 official development
scholarships to athletes across 13 different sports from Darwin, Katherine, Tennant Creek, Alice Springs, Nhulunbuy and Maningrida;
• implemented a Northern Territory Coaching and Officiating Unit at the NTIS;
In 2015-16 the Department:
• delivered the inaugural NTIS Talent
Identification Day in Darwin which saw 33 athletes, from a range of sports, tested for their sport competencies;
• the Australian Institute of Sport (AIS) evaluated and endorsed the NTIS Coach Development Program;
• implemented the “Move More Learn More”
program across a select number of primary schools in Darwin and Alice Springs;
• implemented a Northern Territory Coaching and Officiating Unit at the NTIS;
• created STARCLUB NT, an online tool that provides Northern Territory sports clubs with tools and resources to help foster continuous improvement and identify opportunities for ongoing development and appropriate governance;
The construction of a new four court netball stadium in Alice Springs.
The construction of a new four court netball stadium in Alice Springs.
• reviewed and implemented the Remote Sport Voucher Scheme to ensure
communities determine the sport activities for local children;
• commenced the construction of a new four court indoor netball stadium in Alice Springs;
• developed the Hidden Valley Master Plan;
• constructed a new fully enclosed function centre at Hidden Valley, capable of hosting events and corporate clients;
• delivered four new public toilet blocks and a major upgrade to the sewerage system at Hidden Valley to cater for the growing popularity of motorsports;
• installed free public WiFi at Hidden Valley
• fitted new oval lights at Wadeye and Lajamanu communities;
• delivered 12 national and international sporting events including AFL and NRL premiership matches, the Davis Cup, the International Hockey Open, Sheffield Shield, Mitchell Street Mile and A-League Football (soccer) matches; and
• delivered the NT Sports Awards in Alice Springs, recognising talent from all corners of the Northern Territory community.
Delivered the NT Sports Awards in Alice Springs
Installed public WiFi at Hidden Valley & Marrara Indoor Stadium Implemented the
“Move More Learn More” program to schools
Constructed a fully enclosed function centre at Hidden Valley
NTIS coaching scholarships provided
32
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1.6 OUTPUTS
Under the Northern Territory’s financial management framework, and as stated in the annual budget papers, each government Department is funded using output groups.
Following is a description, the key deliverables, key achievements and future priorities for each of the Department’s three output groups.
KEY dELivERABLES 2014-15 AcTUAL
2015-16 ESTimATE
2015-16 AcTUAL
2016-17 BUdgET
Number of NTIS athlete, coach and official development services
9 101 10 10
1. Additional service – official development.
Key achievements
• Supported more than 460 athletes, including 16 NTIS Scholarship holders, to take part in sport-specific academy programs across the Northern Territory.
• Enabled more than 300 coaches, including 32 NTIS Coach Scholarship holders, teachers and parents to participate in a wide variety of sports across Darwin, Katherine, Alice Springs, Tennant Creek and Nhulunbuy.
• Delivered the inaugural NTIS Talent
Identification Day in Darwin which saw 33 athletes, from a range of sports, tested for their sport competencies.
• The AIS evaluated and endorsed the NTIS Coach Development Program.
• Provided 17 official development scholarships to athletes across 13 different sports from Darwin, Katherine, Tennant Creek, Alice Springs, Nhulunbuy and Maningrida.
• Implemented the “Move More Learn More”
program across a select number of primary schools in Darwin and Alice Springs.
• Implemented a Northern Territory
Coaching and Officiating Unit at the NTIS.
To invest in and develop the sport and recreation sectors in the Territory.
NORTHERN TERRiTORY iNSTiTUTE OF SPORT (NTiS)
Lead the delivery of talented athlete, coach and official development programs across the Territory.
OUTPUT gROUP: SPORT ANd REcREATiON dEvELOPmENT
• Notable achievements of NTIS athlete scholarship holders in 2015-16 include:
• Abby Cubillo - Member of the Under 17 Australian basketball team that won gold in the World
Championships.
• Rhys Dowling - Improved his world squash ranking to 140.
• Jeremy Hayward - Member of the Australian men’s hockey team that won gold in the 2015 World League and 2016 Champions Trophy.
• Leon Hayward - Member of the Australian men’s hockey
development squad.
• Tom O’Neill Thorne - Member of the Australian men’s wheelchair basketball squad.
• Brooke Peris - Member of the Australian women’s hockey team for the 2016 Olympic Games.
Future priorities
• Develop and distribute promotional and educational material to the Northern
Territory sporting community that relates to athlete, coach and official development.
• Design and implement a monitoring and evaluation framework for the ongoing assessment of outcomes from the NTIS Coach Development Program.
• Complete the “Move More Learn More”
program.
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SPORT ANd REcREATiON
To support participation in sport and recreation at all levels across the Northern Territory, with investment through grants and provision of advice, education and training programs; facilitate well governed and financially sound peak bodies; and represent and manage the Territory’s interests in national policy and service provision through strong relationships with the relevant state and national agencies.
KEY dELivERABLES 2014-15 AcTUAL
2015-16 ESTimATE
2015-16 AcTUAL
2016-17 BUdgET
Territory peak bodies supported 59 59 59 59
Regional community sport and active recreation programs delivered
20 25 25 20
Clubs directly assisted with
grassroots support 38 53 53 40
Number of national policy committees with Territory representation
7 13 13 13
Number of eligible organisations
registered for sport vouchers 300 354 354 350
International teams battling it out at the Hottest 7’s World Rugby Competition at Rugby Park Darwin.
International teams battling it out at the Hottest 7’s World Rugby Competition at Rugby Park Darwin.
Key achievements
• The Department, in its continuous improvement program, amended procedures to ensure compliance to all grant agreements, which resulted in the development of a range of resources and support for sports and active recreation organisations.
• Implemented STARCLUB NT, an online tool that provides Northern Territory clubs with tools and resources to help foster continuous improvement and identify opportunities for ongoing club development and appropriate governance.
• Reviewed and implemented the Remote Sport Voucher Scheme to ensure that communities determine the sport activities/ programs for local children.
• Reviewed and implemented new guidelines for the Grass Roots
Development Program, Quick Response, Facility and Capital Equipment Programs and Peak Sporting Bodies.
• Provided women, girls and volunteers with targeted grants to recognise their achievements and commitment to sport and recreation organisations.
• Commenced the development of a Data Management Strategy to improve the evidence base for decision-making
• Develop and implement an Active Recreation Strategy.
• Continue to promote STARCLUB NT and have 120 clubs register by June 2017.
• Continue to work with sport and active recreation organisations to develop and pursue a philosophy of good governance and financial sustainability.
• In conjunction with the Parks and Wildlife Commission of the Northern Territory, foster partnerships with active recreation providers to deliver initiatives that
encourage a greater number of Territorians to get moving in nature.
• Work in conjunction with regional councils to build capacity of staff and community members to achieve regular sporting competitions.
• Continue to improve internal policies and procedures.
• Improve links between peak sports bodies and local government.
Future priorities
Implemented STARCLUB NT, the aim is to have 120 clubs registered by June 2017
354
Organisations registered for Sport VouchersPage 18 | ANNUAL REPORT 2015 - 16
vENUES ANd EvENTS
To manage and lease Territory-owned sporting facilities including the Marrara Indoor Stadium, Hidden Valley Motor Sports Complex and TIO Stadium. Negotiate the scheduling and contract the delivery of national and international sporting matches in the Territory.
KEY dELivERABLES 2014-15 AcTUAL
2015-16 ESTimATE
2015-16 AcTUAL
2016-17 BUdgET
Venues leased to sporting bodies 12 15 121 15
Venues directly managed 2 2 2 2
National-level sporting events
delivered 11 12 12 10
mARRARA iNdOOR STAdiUm
Number of events /exhibitions 21 20 20 20
Number of regular scheduled
competitions 9 10 10 10
HiddEN vALLEY mOTOR SPORTS cOmPLEx
Number of events 10 11 11 11
Number of regular scheduled
competitions 15 16 16 16
1. This outcome is reliant on sporting body needs and is a reflection of the current market.
New function centre at Hidden Valley Motor Complex New function centre at Hidden Valley Motor Complex
Key achievements
• Constructed a new fully enclosed function centre at Hidden Valley capable of hosting events and corporate clients.
• Delivered four new public toilet blocks and major upgrade to the sewerage system at Hidden Valley Motor Sports Complex to cater for the growing popularity of motorsports.
• Installation of free public WiFi at Hidden Valley and the Marrara Indoor Stadium.
• Delivered oval lights at Wadeye and Lajamanu.
• Repainted TIO Stadium.
• Developed the Hidden Valley Master Plan.
• Grounds maintenance services to fields and ovals including the premier facilities of TIO Stadium and Larrakia Park to achieve standards to host top events, matches and fixtures.
• New state of the art video screen for Larrakia Park.
• Upgraded changes rooms at Marrara Indoor Stadium to current standards.
• Commenced construction of a new four- court indoor netball stadium in Alice Springs.
• Commenced upgrades to speedway facilities in Katherine, Tennant Creek and Alice Springs.
Future priorities
• Continue to upgrade community ovals in regional Northern Territory.
• Install a new video replay screen and scoreboard for Marrara Indoor Stadium.
• Upgrade lighting to an energy efficient LED system at Marrara Indoor Stadium.
• Upgrade oval lighting at TIO Stadium to current televised standards.
Commenced construction of new netball stadium in Alice Springs Repainted TIO Stadium Delivered oval lights at Wadeye &
Lajamanu
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EvENTS
Key achievements
The Department delivered the following events in 2015-16:
DATE EvENT lOCATION
4 July 2015 AFl Premiership Match
Melbourne Demons v West Coast Eagles
TIO Stadium, Darwin
17 - 19 July 2015 Davis Cup Tennis Quarter Final Tie*
Australia v Kazakhstan
Lawns of Marrara Indoor Stadium, Darwin
7 - 9 Aug 2015 NRl Premiership Match
Parramatta Eels v Penrith Panthers
TIO Stadium, Darwin
19 Aug 2015 A-league Pre-Season Football Match Adelaide United v Alice Springs All Stars
Anzac Oval, Alice Springs
22 Aug 2015 A-league Pre-Season Football Match Adelaide United v Melbourne City (Curtain Raiser)
Adelaide United v Norzone All Stars
Larrakia Park, Darwin
20 Sept 2015 Mitchell Street Mile Mitchell Street, Darwin
13 Feb 2016 NRl Pre-season Match
Parramatta Eels v Gold Coast Titans
Anzac Oval, Alice Springs
15 - 18 March 2016 Sheffield Shield Cricket
Round 10 Victorian Bushrangers v NSW Blues
TIO Traeger Park, Alice Springs
2 April 2016 Northern Territory Sports Awards Alice Springs Convention Centre 30 May - 5 June 2016 International Hockey Open
Four nations Japan, New Zealand, India, Australia
Marrara Hockey Complex, Darwin
28 May 2016 AFl Premiership Match Melbourne v Port Adelaide
TIO Traeger Park, Alice Springs
11 June 2016 NRl Premiership Match
Parramatta Eels v Gold Coast Titans
TIO Stadium, Darwin
*New event in 2015-16.
The Department also provided funding to support the delivery of the following sporting events:
• International Pro Tour Tennis in Alice Springs (26 September - 3 October 2015).
• Hottest 7s International Rugby Union in Darwin (23 - 24 January 2016).
• Imparja Cup in Alice Springs (8 - 15 February 2016).
Future priorities
Deliver the following events:
• 30th Anniversary Alice Springs Masters Games.
• AFL premiership matches.
• NRL Parramatta Eels premiership and preseason matches.
• Mitchell Street Mile.
• 2017 International Hockey Open.
• Northern Territory Sports Awards.
cORPORATE ANd gOvERNANcE
Improved organisational performance through strategic and governance leadership and the provision of corporate service functions.
Corporate and Governance
Provide executive and governance services to directly support the Department’s functions.
Shared Services Received
The Department received corporate services from the Department of Land Resource
Management under a service level agreement.
These services included financial services,
NT Sports Awards recipient Abby Cubillo (right) - 2016 Junior Sports Person of the year.
NT Sports Awards recipient Abby Cubillo (right) - 2016 Junior Sports Person of the year.
Page 22 | ANNUAL REPORT 2015 - 16
Setting up the Davis Cup grandstand on the lawns of Marrara Indoor Stadium.
Setting up the Davis Cup grandstand on the lawns of Marrara Indoor Stadium.
Section 1
2.1 cORPORATE gOvERNANcE
Governance is how the Department and its people are held to account through defined responsibilities, policies, systems and processes. It is the system which the Department is controlled and operates to achieve its performance objectives and accountability.
The Department’s governance framework is based on the Australian Securities Exchange principles of corporate governance that have been reworked for a public sector environment.
Within this framework, the Department is governed by nine principles. Each principle has operational elements used to assess the Department’s governance maturity level and identify opportunities for improvement.
Section 2
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1. Government and public sector relationship
The Department’s relationship with the government is clear.
2. Management and oversight
The Department’s management and oversight is accountable and has clearly defined responsibilities.
3. Organisational structure
The Department’s structure serves its operations.
4. Operations
The Department plans its operations to achieve its goals.
5. Ethics and integrity
Ethics and integrity are embedded in the Department’s values and operations.
6. People
The Department’s leadership in people management contributes to individual and organisational achievements.
7. Finance
The Department safeguards financial integrity and accountability.
8. Communication
The Department communicates with all parties in a way that is accessible, open and responsive.
9. Risk management
The Department identifies and manages its risks.
gOvERNANcE PRiNciPLES
Safeguarding our financial integrity &
accountability We plan our operations to achieve our goals Ethics & integrity are embedded into our values and operations
Our people
contribute greatly to individual and organisational achievements Our organisational structure serves our operations
2.2 iNSURABLE RiSK
The Department does not take out commercial insurance against the risk of damage to its physical assets or the risk of economic or physical injury to a person. The Department has a risk management framework to assist in identifying, managing and minimising risks. In accordance with Treasurer’s Direction M2.1, Insurance Arrangement, the Department self-insures its risks and meets costs as they emerge.
The categories covered by the Department’s self-insurance arrangements, mitigation strategies and processes employed to reduce the risk for each category, and the total number, value and average cost of self-insurance claims are as follows:
INSURAblE RISk CATEgORy
MITIgATION STRATEgIES TOTAl NUMbER/TOTAl
vAluE OF ClAImS 2015-16 Public liability • Formal risk assessments completed.
• Repairs and maintenance program to reduce risks associated with physical activities.
• Ongoing review of practices and procedures to ensure public safety.
• Appropriate signage.
• Education campaigns for staff and public.
• No claims.
Workers’
compensation • Formal risk assessments completed.
• Work health and safety framework developed and implemented.
• Workplace safety policies and standard operating procedures.
• Work site assessments.
• Job-specific training and support.
• Employee Assistance Program.
• Early intervention profile.
• Critical incident debriefings.
• Work-life balance supported.
• One open worker’s compensation claim was carried forward from the previous year.
• There was one new case raised during 2015-16.
• One case was closed during 2015-16.
• In 2015-16, $4521 was paid in compensation.
Assets and
inventories - all • Formal risk assessment completed.
• Ongoing review of policies and practices to guide standard operating procedures to protect assets.
• No claims.
Buildings • Building audits: security, maintenance and compliance.
• Appropriate security and testing of fire systems, alarms, patrols and staff.
• Repairs and maintenance and minor new works program.
• No claims.
Vehicles
(motor vehicles) • Regular service and maintenance checks.
• Safety equipment and accessories (particularly for off-road
• The Department made payments of $3788.68 for
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1. Act as a consultative forum that provides advice on current and future direction for the Department.
2. Set strategic direction.
3. Provide advice and support on the planning, implementation, monitoring and reporting of performance against its corporate responsibilities and objectives, to report against deliverables identified in the Department’s Strategic Plan, Annual Report and budget papers.
4. Provide a forum to consider issues arising from branch activity that may be relevant to other team members.
5. Act as a decision making body to consider and determine responses to policies that impact on the wider community.
6. Act as the decision making body for department-wide policies and systems, such as:
• management of risk and assurance in relation to compliance with statutory requirements;
• strategic human resource and workforce planning and management; and
• financial and budget management;
and information and records management and technology and telecommunications planning and management.
7. Maximise opportunities for partnerships, networking and information sharing.
The leadership team met 11 times during 2015-16.
The leadership team’s responsibilities are to:
The Department’s leadership team is
responsible for planning and decision making regarding corporate governance matters.
The CEO provides strategic leadership and systems development for the department.
The leadership team comprises
representatives from all output groups. At June 30 2016, its members were:
• Phillip leslie, CEO (Chair)
• Zelma Collins, Director, Sport and Recreation Development
• Ian Ford, Director, NTIS
• Joanna Frankenfeld, Chief Financial Officer
• Caleb Johnston, Acting Director, Facilities and Safety
• Trish grimshaw, Director, Corporate Communications and Media
• Julie Cargill, Director, Human Resources
• Susan Kirkman, Executive Director, Corporate Services
• Andrea Allen, Acting Director, Events
• brodie Hannon, Manager, Executive Services (Secretariat)
2.3 mANAgEmENT ENviRONmENT
The leadership team met 11 times during 2015-16
11
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The leadership team is supported by two sub-committees:
• Workplace Health and Safety (WHS) Committee.
• Audit and Risk Management (ARM) Committee.
Each sub-committee’s responsibilities and membership are outlined below.
2.4 SUB-cOmmiTTEES
Workplace HealtH and Safety Sub-committee
The Department is committed to providing and maintaining safe and healthy workplaces to ensure compliance with the Work Health and Safety (National Uniform Legislation) Act 2011 and the Workers Rehabilitation and Compensation Act.
Employee consultation is through the WHS Sub-committee and information is included in regular newsletters from the CEO.
The leadership team acts as the Department’s WHS approving body and is supported by the WHS committee which comprises of representatives from across the Department.
Role
• Assist in meeting the Department’s legal responsibility to consult with employees on matters that impact their health, safety and welfare.
• Implement the Agency Safety Management System.
• Advise and report to the leadership team on its actions.
Key responsibilities
• Act as a consultative forum that provides advice on safety matters.
• Keep informed and abreast of health and safety standards.
• Consider and make recommendations to the Leadership Team about changes to be made at the workplace that may affect the health and safety of employees.
• Review hazard and incident report trends and make recommendations as required.
Membership at 30 June 2016
• Caleb Johnston, Facilities and Safety (Chair)
• Kylie Bell, Events
• Errol Edwards, Facilities and Safety
• Duncan MacGillivray, NTIS
• Brodie Hannon, Executive Services, (Secretariat)
• Tanya Laker, Sport and Recreation Development
The WHS Committee met three times during 2015-16.
The WHS Committee met three times during 2015-16
3
Key achievements
In 2015-16 the Department implemented a new comprehensive risk register to assist in the assessment and mitigation of risk and hazards across departmental locations. Additionally, the Department implemented a WHS training package available to all staff, and an online incident reporting system.
Future priorities
The focus for 2016-17 is to ensure WHS Committee members receive the necessary training and support to ensure an effective committee. In addition, the WHS Committee will actively implement and review the Department’s risk register conclusions.
Hazard and incident reporting
During the 2015-16 reporting period, there were two incidents logged through the Online Incident Reporting System which include:
• a minor vehicle incident; and
A new risk register was implemented to assess and mitigate risks
Number of reported incidents in 2015-16
Our future priority is to ensure WHS Committee members receive necessary
Young Eels fans meet a baby crocodile during the Territory Day celebrations held at Pirtek Stadium, Parramatta.
Young Eels fans meet a baby crocodile during the Territory Day celebrations held at Pirtek Stadium, Parramatta.
Page 30 | ANNUAL REPORT 2015 - 16
Key responsibilities
• Monitor strategic, corporate and operational risk management and the adequacy of the internal controls established to manage identified risks.
• Monitor the adequacy of the Department’s internal control environment and review the adequacy of policies, practices and procedures in relation to their contribution to, and impact on, the Department’s internal control environment.
• Monitor the internal audit function,
including development and implementation of the internal audit plan, coordination of audit programs, monitoring of internal audit findings, including management’s responses to, and implementation of the audit
recommendations.
• Monitor the Northern Territory Auditor-General’s audit program;
audit findings including reports to the Northern Territory Legislative Assembly;
and the Department’s responses to and implementation of the audit recommendations.
• Comment on the state of organisational governance within the scope of the ARM Committee’s Terms of Reference in the areas of the Department’s risk management framework, the internal controls framework and external accountability.
AUDIT AND RISK MANAGEMENT COMMITTEE
Role
To provide independent advice and assistance to the CEO on the effectiveness of the Department’s audit, risk management and internal control processes. This assists the CEO in achieving external accountability and legislative compliance responsibilities, thereby strengthening the Department’s governance arrangements.
The ARM Committee met four times during 2015-16
4
Monitor strategic, corporate and operational risk management
Monitor the adequacy of policies, practices and procedures and their impact and contribution to the Department
Comment on the state of organisational governance within the scope of ARM’s terms of reference in risk management
Membership at 30 June 2016
• Zelma Collins, Director, Sport and Recreation Development
• Matthew James, Acting Manager Facilities Development, Facilities and Safety
• Anthony Judd, Skill Acquisition Coordinator, NTIS
• Jenny Fullwood, Facilities Development Officer, Facilities and Safety
• Cathy Fong, Director, Corporate Governance (Observer)
• Catherine O’Brien, Ministerial Officer, Executive Services (Secretariat)
The committee met four times during 2015-16.
The ARM Committee revised and obtained approval of its Terms and References from the CEO
Future priorities
Continue to monitor the Department’s internal audit function which will include the implementation of the Department’s Internal Audit Plan, monitoring of audit reports and management’s responses to audit findings.
Key achievements
In 2015-16, the ARM Committee revised and obtained approval of its Terms of Reference from the CEO. In line with its responsibilities, the ARM Committee oversaw the completion of the Department’s Annual Internal Audit Plan, which included five internal audits and their associated Terms of Reference, Audit Reports and audit recommendations through audit logs. The ARM Committee also reviewed the scope and outcomes of the two external audits conducted by the Northern Territory Auditor-General and monitored the adequacy of the internal controls established to manage risk through the Department’s Strategic Risk Register.
Riders competing at Jingili BMX Stadium located in the Marrara Sporting Complex.
Riders competing at Jingili BMX Stadium located in the Marrara Sporting Complex.
Page 32 | ANNUAL REPORT 2015 - 16
northern territory auditor-General audits
The Office of the Northern Territory Auditor-General undertook two external audits during 2015-16.
2.5 AUdiTS
NORthERN tERRitORy Auditor-GenerAl externAl Audit
FOCus OutCOME
Compliance Audit To assess the extent to which the Department has complied with the provisions of the Financial Management Act, Treasurer’s Directions and
Procurement Directions in relation to the responsibilities of the Accountable Officer.
The audit found reasonable assurance that the Accountable Officer’s responsibilities are being met, however two audit issues were identified which were noted by the Accountable Officer.
Performance Management System Audit – Evaluation of Internal Audit Framework
To examine the systems developed by the Accountable Officer to achieve compliance with their accountability and control requirements and form an opinion on whether the Department’s internal audit function is adequate.
The audit identified some improvements in order to better demonstrate an effective internal audit function. Several recommendations were made that focus on better practice activities relating to independence, quality assurance, KPI monitoring and reporting and documentation of the assessment of the adequacy of the Department’s internal audit function.
internal audits
The following risk based internal audits were conducted as part of the Department’s 2015-16 Internal Audit Plan. Management’s implementation of audit recommendations is monitored by the department’s ARM Committee.
internAl Audit FOCus OutCOME
Cabinet Information Security Measures
Assess the Department’s compliance with the required Cabinet information security measures.
No material weaknesses in controls were identified during the compliance check.
Official Travel Review of the Department’s Official Duty Travel against the new Northern Territory Government Air Travel Policy.
There is a satisfactory level of compliance with official duty travel. Recommendations were made to improve existing controls.
Tier 2 Procurement Test the Department’s Tier 2 Procurement activities against the Procurement Act and Procurement Directions.
No material issues or risks were identified. The audit found existing controls were satisfactory.
Corporate Credit Card Purchases Evaluate the compliance of Department Corporate Credit Card Purchases against the Financial Management Act, Treasurer’s Directions and Northern Territory
Government policies.
The audit identified opportunities for improving internal controls and recommendations have been made to address these.
Petty Cash Examine the Department’s petty cash
electronic reimbursements and petty cash advance tills against the Financial Management Act and relevant Northern Territory Government and Department policies.
Several audit issues were identified during this audit and recommendations have been made to strengthen internal controls.
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The Department is responsible for
administering two pieces of legislation - one Act and one piece of subordinate legislation- on behalf of the Minister for Sport and Recreation.
This legislation provides an overriding direction for some of the Department’s functions. The legislation administered includes:
1. Major Cricket Events Act
2. Major Cricket Events Regulations
2.6 gOvERNiNg LEgiSLATiON
The Sheffield Shield held in Alice Springs in 2015.
The Sheffield Shield held in Alice Springs in 2015.
2.7 Statutory autHoritieS and bodieS
NORTHERN TERRiTORY wATER SAFETY AdviSORY cOUNciL
The Northern Territory Water Safety Advisory Council is ministerially appointed to provide advice to government on water safety issues.
Its membership is made up of both Northern Territory Government department
representatives and community stakeholders with a vested interest in water safety. The role of the Council is to provide advice regarding water safety issues and advice on how to minimise drowning and water-related injuries in the Northern Territory.
The Water Safety Advisory Council meets quarterly. In 2015-2016, it met four times.
Members at 30 June 2016
• Mrs Daphne Read (Chairperson)
• Zelma Collins
• Bob Elix
• Vicki Baylis
• Steven Hennessy
• Meredith Neilson
• Vicki O’Halloran
• John Pini
• Floss Roberts
• Kirrily Chambers
• Samantha Farrow
• Tristan Sloan
• Richard Summerauer
• Kellie Shewing
• Angela Collard
• Vanda Stewart
• Shaan Novak
• Romolo Dalla Costa (alternate)
• Rebecca Johnson (alternate)
• Sri Srinivas (alternate)
• Stephen Gazzola (alternate)
The Water Safety Advisory Council met four times during 2015-16
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During 2015-16, the Department continued to improve record management practices and procedures to ensure compliance with Part 9 of the Information Act.
During 2015-16, the Department continued to improve record management practices and procedures to ensure compliance with Part 9 of the Information Act.
Marrara Hockey Stadium. (Source: NT Hockey) Marrara Hockey Stadium. (Source: NT Hockey)
Under Section 11 of the Information Act, the Department is required to annually prepare a report to detail:
• Its structure and functions.
• The kinds of government information it usually holds.
• Its procedures for providing access under Part 3 (Access and Correction Rights) to government information it holds.
• Its procedures for correcting under Part 3 personal information it holds.
This information may be published in a document, database or any other material form, and must be available in at least one of those forms for inspection and purchase by members of the public.
Access to information
The Department’s guidelines and procedures to enable access to information and to request corrections to personal information is available at www.sportandrecreation.nt.gov.au
Further assistance can be provided by contacting:
FOI Officer
Department of Sport and Recreation GPO Box 1448
Darwin NT 0810
Government information held by the Department
During 2015-16, the Department continued to improve record management practices and procedures to ensure compliance with Part 9 of the Information Act. Compliance with the Information Act, along with the Records Management Standards, require the Department to develop and implement plans and processes to ensure full and accurate records are created, captured, discoverable, secure and disposed of, in line with approved Records Disposal Schedules to reduce storage costs.
Request for access to information in 2015-16
The Information Act combines freedom of information (FOI), privacy and records management legislation.
Part 3 of the Information Act formally sets out the process for accessing government information.
During the reporting period, there was one application received by the Department for access to government or personal information under the Information Act. This application was withdrawn.
Ombudsman enquiries
During 2015-16, there were no Ombudsman enquiries received by the Department.
2.8 INFORMATION MANAGEMENT
There were no
Page 38 | ANNUAL REPORT 2015 - 16
2.9 cOmmUNiTY ENgAgEmENT
• 10 sport and active recreation grant information sessions across the Northern Territory in Alice Springs, Tennant Creek, Katherine, Darwin and Palmerston.
• The development of more than 360 athletes (including 26 NTIS scholarship holders), and more than 250 coaches (including 20 NTIS coach scholarship holders, teachers and parents) in a wide variety of sports across the Northern Territory.
• The development of more than 460 athletes (including 16 NTIS scholarship holders) involved in sport-specific academy programs, more than 300 coaches
(including 35 NTIS coach scholarship
holders), teachers and parents, as well as 17 official development scholarships, from a wide variety of sports across the Northern Territory.
• Delivering the NTIS Talent Identification Day in Darwin involving 33 young athletes from the Darwin and Katherine areas.
• Conducting four Peak Sporting Body
capacity building sessions through programs such as Good Governance Education and Board Evaluation Courses delivered by the Australian Sports Commission.
• 21 Peak Sporting Bodies participating in the Australian Institute of Company Directors Foundations of Directorship.
• The delivery of Cross Cultural Awareness Training to eight sports.
• 11 sports to participate in the Member Protection Information Officer training.
• Information sessions at the Teddy Bears’
Picnic, Splash Fest, welcome to Katherine Region Community Services Expo, Come and Try Sports Expo at Katherine and welcome to the Top End Community Services Expo which resulted in 217 enquiries relating to the Sport Voucher Scheme and 110 enquiries for the Learn to Swim Program.
• 169 clubs were invited to participate in STARCLUB NT with 81 registering online.
Since the STARCLUB launch in March 2016, 1,238 users have visited the Department’s website.
• The defence roadshow, showcasing sport and recreation in the Northern Territory.
• Development and engagement
opportunities through the Department’s relationship with the Parramatta Eels NRL Club, Melbourne Demons AFL Club, Cricket Australia and the Australian Hockeyroos.
Activities included sports and life skills clinics at schools, coaching clinics for sporting clubs and community engagement by players and club officials.
The Department supported a range of community engagement activities in 2015-16, including:
clubs have registered online for STARCLUB NT since March 2016
81
Sport and Active Recreation Master Plan In 2015-16 the Department prepared the Sport and Active Recreation Master Plan in collaboration with Price Waterhouse Coopers Indigenous Consulting and Otium Planning Group. The Master Plan aims to define the strategic priorities of government which will guide policy development and implementation for the next decade.
The plan was developed through a significant community consultation process and outlines a new approach to planning and managing sport in the Northern Territory so that the government’s investment in this important industry is maximised.
Page 40 | ANNUAL REPORT 2015 - 16
2.10 iNvESTmENT PROgRAmS
The Department administers a number of grant programs for Territorians and sport and active recreation organisations.
Peak Sporting Body Investment Program
The Peak Sporting Body Investment Program is designed to support sound planning, management, governance, education, training and pathways development across Northern Territory sports.
The Department provided grant funding to 41 Peak Sporting Bodies in 2015-16, totalling
$3 873 180. The grant recipients included:
Recipient Amount ($)
AFL Northern Territory Limited 135 000
Australian Bowhunters Association Inc. 23 250
Baseball NT Inc. 115 500
Basketball NT Inc. 176 000
Bowls NT Inc. 90 000
Boxing NT Inc. 34 500
Equestrian Northern Territory Inc. 22 500
Football Federation Northern Territory Inc. 207 906
Golf NT Inc. 179 715
Hockey NT Inc. 195 000
International Practical Shooting Confederation (NT) (IPSC (NT)) Inc. 20 250
Judo Federation of Aust. NT Inc. 46 500
National Rugby League Limited ( Northern Territory) 185 250
Netball NT Inc. 166 500
Northern Territory Athletics Association Inc. 138 000
Northern Territory Calisthenics Association Inc. 39 000
Northern Territory Cricket Association Inc. 188 129
Northern Territory Darts Council Inc. 15 000
Northern Territory Gymnastic Association Inc. 94 500
Northern Territory Rifle Association Inc. 24 000
Northern Territory Rugby Union Inc. 196 500
Northern Territory Softball Association Inc. 118 500
Recipient Amount ($)
Table Tennis NT Inc. 30 000
NT Badminton Association Inc. 21 500
Northern Territory Clay Target Association Inc. 34 500
Northern Territory Polocrosse Association Inc. 36 000
The NT Tenpin Bowling Association Inc. 72 750
Northern Territory Water Ski Association Inc. 28 000
NT Weightlifting Association Inc. 11 250
Pedals NT Inc. 175 000
Pistol NT Inc. 28 500
Pony Club Association of the Northern Territory Inc. 23 250
Royal Life Saving Society (Australia) NT Branch Inc. 131 250
Squash NT Inc. 95 971
Surf Life Saving Northern Territory Inc. 80 250
Swimming Northern Territory Inc. 126 000
Tennis NT Inc. 186 000
Touch Football Australia Inc. (for the Northern Territory) 180 000
Triathlon NT Inc. 79 959
Volleyball Northern Territory Inc. 40 000
Yachting Northern Territory Inc. 81 500
TOTAL 3 873 180
$3.8 million
to 41 peak Sporting Bodies
Page 42 | ANNUAL REPORT 2015 - 16
National and International Competition Incentive Program
The National and International Competition Incentive Program supports pathways to elite participation in sport.
The Department provided grant funding to four organisations to participate in national and international competitions in 2015-16 totalling $342 500. The grant recipients included:
Recipient Amount ($)
AFL Northern Territory Limited 200 000
Football Federation Northern Territory Inc. 17 500
Northern Territory Cricket Association Inc. 50 000
Hockey NT Inc. 75 000
TOTAL 342 500
Sport Service Providers
The Department invests in Northern Territory sport service providers to deliver support and ancillary services to the sport sector in the Northern Territory.
The Department provided grant funding to four sports service providers in 2015-16 totalling
$808 795. The grant recipients included:
Recipient Amount ($)
Royal Life Saving (Australia) NT Branch Inc. (Water Safety) 404 000
Sports Medicine Australia 106 295
Northern Territory Firearms Council 103 500
Motorsports NT Inc. 195 000
TOTAL 808 795
in National and International Competition Incentive
Program funding to four organisations.
$340k
Delivered over
Active Recreation Organisations Program
The Active Recreation Organisation Program aims to increase and improve participation initiatives for active recreation services.
The Department provided grant funding to 14 organisations across the Northern Territory in 2015-16 totalling $1 111 500. The grant recipients included:
Recipient Amount ($)
Alice Springs Youth and Community Centre Inc. 120 000
Australian Red Cross Society 90 000
Disabled Sports Association (NT) Inc. 75 000
Gap Youth and Community Centre Aboriginal Corporation 60 000
Girl Guides NT Inc. 67 500
The Hamilton Downs Youth Camp Association Inc. 52 500
Scout Association of Australia N.T. Branch Inc. 67 500
RDA Alice Springs Inc. 41 500
Riding for the Disabled in the Top End Inc. 80 000
Tangentyere Council 30 000
Total Recreation NT Inc. 112 500
YMCA of Central Australia Inc. 105 000
YMCA of Katherine Inc. 105 000
YMCA of the Top End Community Services Inc. - Palmerston Recreation Centre 105 000
TOTAL 1 111 500
in grant funding for
$1.1 million
Overorganisations
active recreation
